How to Resign from a Job the Right Way: A Complete Guide
Resigning from a job is indeed a pivotal moment in any professional's career. According to a report by SHRM, the number of voluntary resignations was at 38.5% in 2024.
This indicates a significant shift in the workforce, further highlighting the importance of managing the resignation process thoughtfully to maintain professional relationships and secure future opportunities.
But how exactly do you resign from a job the right way? This comprehensive guide provides a step-by-step approach on how to resign from a job in a professional manner, ensuring a smooth transition and leaving on a positive note.
Why do employees quit their jobs?
Understanding why employees resign can help you frame the approach to leaving a position gracefully.
But here's the thing-Pew Research Center shows that 57% of workers who quit their jobs indicate workplace issues as the major reason. This only shows that while employers often assume compensation is the prime factor, resignations actually stem from other job-related issues.
Common reasons why employees resign from a job include:
- Desire for career growth
- Management issues
- Workplace culture
- Financial security
- Personal reasons
Recognizing these factors can guide employees in deciding the right time to resign and how to communicate their departure effectively.
How to resign from a job on a positive note
Here are 7 actionable steps for you to follow for properly and professionally resigning from a job:
1. Contemplate if it's the right time
Before initiating your resignation process, it's important to carefully assess whether now is an appropriate time for you to resign. Consider if there's a new job offer waiting for you, and whether your current workload allows for a smooth handover or transition.
It is often advisable to wait until your next role is secured to avoid employment gaps. Take your time to reflect on your reasons objectively to ensure you are making the best decision for your career.
2. Leave enough notice period
Make sure that you are providing an adequate notice period, typically at least two weeks' notice, before you resign from a job.
This is a standard practice because it's a timeframe that respects your employer's need to manage resources and begin the transition process. However, make sure to also refer to your employment contract, as some companies require longer notice.
Being flexible to stay longer if needed can strengthen your professional ties. Early notification also helps with a more organized, smooth transition for your team.
3. Write a professional resignation letter
Crafting a professional resignation letter is crucial. This letter should be clear, concise, and polite, formally stating your intention to resign, your last working day, and expressing gratitude to the current employer.
How to write a resignation letter? Simply address the letter properly by typically beginning with "Dear Mr./Ms. Manager's Last Name" and keep it respectful regardless of your reasons for leaving. A well-written letter serves as official documentation of your departure and sets a positive tone.
4. Schedule an exit interview with the HR representative
Most companies arrange an exit interview where you can discuss your experience, reasons for leaving, and any recommendations.
This is a great opportunity to leave a positive experience and strengthen future professional contacts. So, be sure to approach it with diplomacy and tact. If an exit interview isn't offered, consider requesting one to share your feedback constructively.
5. Provide feedback on your current employer
While this step is optional, offering constructive feedback during your exit can benefit your employer and maintain goodwill. As the common saying goes, "don't burn bridges".
This can happen either during a direct conversation with your manager or more formally in an exit interview with an HR representative. Prepare what you want to say, focusing on honest, professional comments that can help the organization improve and prosper.
6. Prepare a transition plan
Again, the goal is for you to have a graceful and seamless exit. Help your employer by outlining a clear transition plan.
This includes documenting your current projects, status updates, and key contacts to assist your successor or colleagues during the transition period. Offering to train or brief your replacement shows professionalism and respect for the company and your team.
Also, one important thing to know about how to resign from a job properly is your employee classification. Why? It's because an exempt or nonexempt employee can have different procedures on how to quit your job.
7. Leave a positive experience on your last day
On your final day, ensure that you express gratitude towards your coworkers, supervisors, and any others you work closely with. Maintaining good relations can benefit your career through future references or networking.
So, clean up your workspace, return company property, and confirm any outstanding administrative tasks are completed to show professionalism until the end.
What's next after you resign from a job?
After resigning from a job, what's next? This is the perfect time to focus on your new role or career path but continue nurturing relationships with former employers and colleagues. It's also a good opportunity to level up your preparations and discover your expected salary based on your job title and location using the Personal Salary Report.
Maintaining a positive relationship with your previous company can open doors for future opportunities or collaborations. Update your professional contacts and LinkedIn profile accordingly and reflect on lessons learned for your ongoing career development.
In summary, understanding how to resign from a job correctly involves planning your departure conscientiously, communicating professionally, and supporting a smooth handover. By following this step-by-step guide, employees can leave their positions with dignity and respect, ensuring they remain on good terms and enhancing their professional reputation for years to come.
