How to Write a 2 Week Notice Letter: Free Templates & Tips

Giving a 2 week notice letter is a professional courtesy that shows respect for your employer. Although it's not legally required, it's commonly recommended and appreciated in most workplaces.

If you want to learn how to write a 2 week notice letter, this quick guide will show you the basics. We'll also share a free template and expert tips to help you resign the right way.

Why should employees give a two weeks notice before leaving?

It's important to remember that, in most cases, a 2 week notice letter is not legally required but is considered a standard and courteous workplace practice.

While no federal or state law requires a two-week notice, it's a common expectation, especially in at-will jobs where employees can leave at any time without official notice.

For employees, giving a two-week notice can:

• Help maintain a professional reputation.
• Ensure a smooth transition for both the employee and the employer.
• Avoid burning bridges and preserve professional relationships.

How to write a two week notice letter: steps

Now that you know why giving a two-week notice matters, here are five steps to write a clear notice letter, so you can leave on good terms.

1. Gather key information and format
   Include the date, your name, job title, and your manager's name. Use a simple, professional format and keep the tone respectful. A one-page letter is best, whether printed or sent by email.
2. State your intent clearly
   In the first paragraph, clearly say that you're resigning and include your last working day, usually two weeks from the date of the letter. Be direct and avoid vague language.
   
   For example: "I am writing to formally resign from my position as [Job Title], with my last day of work being [Date]."
3. Offer to assist with transition
   Offer to help during the transition. You can train a replacement, finish tasks, or share helpful notes. This shows professionalism and leaves a good impression.
   
   You can say: "I'm happy to help during the transition, whether by training my replacement or making sure key tasks are wrapped up before I leave."
4. Express your appreciation
   Thank your employer for the opportunity. You can mention something you've learned or enjoyed about the role or team. Showing gratitude helps keep a good relationship.
   
   Example: "I appreciate the opportunities for growth and the support I've received during my time here."
5. Close professionally and deliver
   End with a polite closing like Sincerely or Best regards, and include your name. If possible, give the formal letter in person, or send it by email if needed. Always stay respectful and professional.

Two week notice letter sample template

This 2 week notice letter template can be your starting point; customize it to fit your role, experience, and situation.

[Current date] (e.g., July 16, 2025)

[Manager's name or immediate supervisor] (e.g., Mr. Mark Ezekiel)
[Company name] (e.g., Y Company)
[Company address] (e.g., 125 Blackburn Street Tracy, CA 95376)

Dear [Mr./Ms./Mx. Last Name of Manager],

Please accept this letter as formal notification that I am resigning from my position as [your position] at [company name]. My last day of employment will be [your last day of employment - typically two weeks from the current date.]

I am committed to ensuring a smooth transition during my departure. I'm happy to assist in training my replacement and completing any outstanding tasks or projects during my remaining time here.

I'm grateful for the opportunities for growth and development I've been given during my time at [company name]. I've learned a great deal and appreciated the experience I've gained.

I wish you and [company name] all the best for the future.

Sincerely,

[Your signature]
[Your typed full name]

Two week notice letter email template

If you're sending your notice by email, here's a simple example to follow:

Subject: Formal Resignation - [Your full name]

Dear [Supervisor's first name or preferred title],

I am writing to formally resign from my position at [company name], effective two weeks from today. My final working day will be [date].

I sincerely appreciate the support, guidance, and opportunities for growth I have received during my time with the company. It has been a pleasure working with you and the team.

Please let me know how I can assist during this transition to help ensure a smooth and effective handover.

Thank you once again. I wish you and [company name] continued success.

Sincerely,
[Your full name]

5 Tips for writing a 2 week notice letter

To make sure you're writing a good 2 week notice letter, here are five easy tips.

1. Be clear and direct: Say you're resigning, include your job title, and state your final day.
2. Keep it professional and positive: Use a respectful tone and avoid negative comments.
3. Offer to help with the transition: Let them know you're willing to support the handover or train someone.
4. Thank your employer: Even if it's an immediate departure, thank them for the support and experience. It helps leave on good terms.
5. Use a professional format: Follow a simple business letter layout and close politely. For email, use a clear subject line.

Handing a 2 week notice or professional resignation letter to your employer shows professionalism and courtesy. Submitting a clear and respectful resignation letter can help maintain strong connections for future references. Remember, giving notice and leaving on good terms can impact your career just as much as your performance on the job.