Administrative Assistant

Current Employees: If you are a current employee at the University of Miami, please exit this website and log into Workday to apply using the internal application process. To learn how to apply for a faculty position using the Career worklet, please review this tip sheet. Where Excellence Meets Purpose The University of Miami is among the top research universities and academic medical centers in the nation, and one of the largest private employers in South Florida. With more than 16,000 faculty and staff, the University strives for excellence, and is driven by a powerful purpose to transform and impact the lives of its students, patients, members of the community, and people across the globe. The University is committed to fostering a culture of belonging, where everyone feels valued and has the opportunity to add value. Through values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) the U community works together to create an environment driven by purpose, excellence, community, and service. The University has been named on Forbes's Best Employers list for two consecutive years, and is the only university in Florida to receive this honor. The Cooperative Institute for Marine and Atmospheric Studies has an exciting opportunity for a full-time Administrative Assistant to work in Miami, FL. The Administrative Assistant performs a variety of clerical functions and office support activities to facilitate the efficient operations of the office. Answers telephones, takes messages, answers routine questions, and transfers calls to appropriate individuals Greets visitors and callers, handles their inquiries, and directs them to the appropriate persons according to their needs Prepares and submits Workday expense reports Prepares and submits purchase orders Prepares and submits new temporary employees and students hire paperwork Collect, sort and distribute mail and correspondence Order and upkeep of the CIMAS storage room Assists with travel arrangements as needed Assists with special projects and events on an ad hoc basis as assigned Perform daily functions in office operations as required Performs other duties as required Knowledge, Skills, and Abilities: Knowledge of routine office practices and procedures. Knowledge of simple data processing and transmission principles. Ability to utilize computerized information systems. Ability to read and decipher data on source documents to be entered. Ability to enter and verify information with accuracy and a reasonable rate of speed. Ability to understand and follow oral and written instructions. Skill in data entry or typing Knowledge of MS suite (Word, Excel, PowerPoint) Education Requirements (Essential Requirements): High school diploma or equivalent. Work Experience Requirements (Essential Requirements): Three (3) years of progressive related experience. The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information. Job Status: Full time Employee Type: Staff Pay Grade: c103 A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation. A private research university with more than 17,000 students from around the world, the University of Miami is focused on creating a future that cuts across geographic, cultural, and intellectual borders. The University comprises 11 schools and colleges serving undergraduate and graduate students in more than 180 majors and programs. UM ranks No. 46 on U.S. News & World Report’s 2018 Best Colleges list and ranked No. 44 in the 2018 Wall Street Journal/Times Higher Education College Rankings. Established in 1925 during the region's famous real estate boom, UM is a major research university engaged in $324 million in research and sponsored program expenditures annually. While the majority of this work is housed at the Miller School of Medicine, investigators conduct hundreds of studies in other areas, including marine science, engineering, education, and psychology. To ensure the safety of our workforce, the University of Miami / Miller School of Medicine / UHealth System requires that all faculty and staff receive influenza (flu) and COVID-19 vaccinations or request for a medical or religious exemption prior to the hire date.