What are the responsibilities and job description for the Program Assistant position at AARP?
AARP is the nation's largest nonprofit, nonpartisan organization dedicated to empowering people 50 and older to choose how they live as they age. With a nationwide presence, AARP strengthens communities and advocates for what matters most to the more than 100 million Americans 50-plus and their families: health security, financial stability and personal fulfillment. AARP also produces the nation's largest circulation publications: AARP The Magazine and AARP Bulletin.
AARP's Community, State and National Affairs (CSN) Group includes Government Relations, Programs, Volunteer Engagement, Community Outreach and Advocacy at the federal, state and local levels. It delivers on AARP's social mission by educating and engaging people 50-plus and their families, strengthening communities, and championing issues that help give people financial and health security.
The Program Assistant provides administrative-level support and completes project tasks in support of business unit/department programs or initiatives. Supports project and program activities which may include tracking budget expenses, assisting in special events, coordinating logistics, and preparing communication materials. Organizes and maintains electronic records and prepares and processes various forms.
Responsibilities
- Provides administrative support to a business unit or department.
- Supports meeting administration by creating presentations, facilitating meetings, maintaining meeting schedules, and/or coordinating logistics.
- Tracks budgets and program activities.
- Provides support for various systems the business unit utilizes to execute work, maintains databases, and generates reports.
- Assists with volunteer communications and the coordination of volunteer training, events, and expense management.
Qualifications
- Associate's degree in a related discipline
- 2 years of progressively responsible administrative experience; or an equivalent combination of training and experience related to the duties of the position
- Ability to work independently, but with good judgment as to when to seek assistance/guidance
- Excellent IT expertise/knowledge (spreadsheets, various document design apps, ability to deal with assignments involving extraordinary detail)
- Ability to work in a fast-paced environment is a must
AARP will not sponsor an employment visa for this position at this time
Additional Requirements
- Regular and reliable job attendance
- Effective verbal and written communication skills
- Exhibit respect and understanding of others to maintain professional relationships
- Independent judgement in evaluation options to make sound decisions
- In office/open office environment with the ability to work effectively surrounded by moderate noise
- Ability to occasionally lift up to 25 pounds
Flexible Work Arrangement (FWA)
AARP observes Mondays and Fridays as telecommuting workdays, except for essential functions. Remote work and telecommuting can only be done within the United States and its territories.
Compensation and Benefits
AARP offers a competitive compensation and benefits package including a 401(k); 100% company-funded pension plan; health, dental, and vision plans; life insurance; paid time off to include company and individual holidays, vacation, sick, caregiving, and parental leave; performance-based and peer-based recognition and tuition reimbursement.
Equal Employment Opportunity
AARP is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture. AARP does not discriminate on the basis of race, ethnicity, religion, sex, color, national origin, age, sexual orientation, gender identity or expression, mental or physical disability, genetic information, veteran status, or on any other basis prohibited by applicable law.