AP Clerk

About Us

Over the course of our 30-year history, ABC Stone has had the honor of forging relationships with the world’s premier architects, designers, and visionaries. We pride ourselves on being an essential resource and trusted partner to our clients. We understand that no two projects are ever the same, which is why our service is tailored to the exact needs of our clients.

At this exciting time in our company, ABC stone has an opportunity for an experienced Samples Manager to join our growing team.

Job Summary

Provides administrative support in a fast-paced environment to maintain efficient operations in the office and accounting department. Will work with our finance team under moderate supervision with daily, monthly and quarterly accounts payable responsibilities. Receivables experience a plus.

To be successful in this role, the ideal candidate will have prior experience in bookkeeping, vouchering, recordkeeping, AP management and general office procedures with the ability to multitask and prioritize. This individual will be detail-orientated, organized and possess strong administrative and communication skills to ensure compliance and facilitate smooth accounting transactions.

Duties/Responsibilities

• Scan accounts payable/receivable documents and file electronically on the company’s computer drive.
• Navigate various online portals for vendor invoice and payment processing.
• Data entry/payment applications of non-inventory invoices, owner’s distributions, rents and utilities via accounting software
• Obtain supporting documentation for company credit card expenses for monthly reconciliations
• Add new vendors in accounting system as per policies & procedures
• Complete vendor reconciliations for weekly and monthly accounts, as assigned
• Assist with weekly inventory supplier payments, bank wires and electronically filing of all payment confirmations on the shared computer drive
• Assist with EOM/EOQ procedures to ensure that all vendor accounts are in current standing
• Assist with daily bank accounts activity and process remote bank deposits
• Order, track and stock office consumables within a provided monthly budget through various office supply vendors
• Maintain delegated email accounts
• Overtime as needed, due to needs of the business may at times be mandatory
• Performs other related duties as assigned.
  
  

Required Skills/Abilities

• MS Office Suite (Word, Excel) Computer proficiency
• Knowledge of ERP software, accounting software and electronic filing systems
• Bookkeeping &Record Keeping - Process invoices/Record transactions
• Administrative tasks - General office procedures & ordering supplies
• Strong analytical & problem-solving skills
• Alignment with guidelines and deadlines
• Work in an often fast-paced team environment
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Ability to function well in a high-paced and at times stressful environment.
  
  

Education And Experience

• High school diploma or equivalent.
• At least two years related experience required., three years preferred.
• Experience in an accounting environment, a plus
• Certification in office administration with bookkeeping skills, a plus
  
  

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
  
  

Please Note: This job description in no way states or implies that these are the only duties to be performed by the employee(s) of this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at will relationship.

The company is an equal opportunity employer, drug-free workplace, and complies with ADA regulations as applicable.