Attendance Technician

ATTENDANCE TECHNICIAN BASIC FUNCTION: Under the direction of an assigned administrator, perform a variety of duties involved in student attendance accounting, record-keeping and reporting activities; operate a computer and assigned software to input and update attendance and student information; distribute, collect and process attendance and various other forms and documents. REPRESENTATIVE DUTIES: ESSENTIAL DUTIES: Perform a variety of duties involved in student attendance accounting, record-keeping and reporting activities; provide accurate reporting for daily attendance activities and update attendance data and records for required ADA reporting. Verify, process and record excused and unexcused absences; retrieve and log absence calls from automated recorder; process and verify student absence notes and information from parents and others; contact parents to verify absences as needed. Utilize a computer to input and update attendance and other student information; establish and maintain automated student records; generate a variety of computerized lists, reports and documents related to students, attendance and assigned activities; code attendance data as required. Compile data and prepare and maintain a variety of records, logs and reports related to attendance, tardies, students, enrollment, truancy, telephone calls and assigned activities; prepare regular and periodic mandated attendance reports for the State as required; establish and maintain filing systems. Prepare, print, distribute, collect, verify, process, sort and file student, attendance, disciplinary and various other forms; prepare monthly ADA report; review forms for accuracy and completeness; make corrections or request additional information as needed; duplicate materials as needed; scan forms as required. Issue passes to students who are late or returning after an absence; issue off-campus passes to students for doctor and dental appointments, illness and various other needs as assigned. Compose, type and distribute a variety of correspondence such as lists, letters, rosters, labels, guest passes, fliers and handbooks; prepare materials for mailing and distribution as assigned in both physical and electronic formats. Monitor student attendance and assist with identifying attendance issues and discrepancies; communicate truancy issues and report excessive absences to appropriate personnel; monitor students sent to the office for discipline as required. Communicate with District personnel, parents, students and various outside agencies to exchange information and resolve issues or concerns; initiate and receive telephone calls; serve as back up receptionist and screen and direct calls to appropriate personnel as needed. Set up automated calling system to notify parents of student absence, tardy and disciplinary information as required; operate a variety of office equipment including a copier, computer and assigned software; perform minor maintenance on equipment as needed. Provide general assistance and information to parents, staff, faculty and others concerning attendance and related discipline issues, information, policies and procedures as requested; greet, assist and direct parents and other visitors to appropriate personnel as needed. Participate in a variety of other assigned activities such as coordinating and preparing for special events, assisting with student discipline functions, responding to homework requests, processing parking passes, assisting with student health activities, ordering supplies, maintaining bell schedules and assigning lockers. OTHER DUTIES: Perform related duties as assigned. KNOWLEDGE AND ABILITIES: KNOWLEDGE OF: General student attendance policies, procedures, terminology and attendance accounting methods. Operation of a computer, student information systems, and other assigned software. Modern office practices, procedures and equipment. Applicable laws, codes, regulations, policies and procedures. Record-keeping and report preparation techniques. Data control procedures and data entry operations. Correct English usage, grammar, spelling, punctuation and vocabulary. Record retrieval and storage systems. Oral and written communication skills. Interpersonal skills using tact, patience and courtesy. Methods of collecting and organizing data and information. Basic mathematics. ABILITY TO: Perform a variety of duties involved in electronic student attendance accounting, record-keeping and reporting activities. Verify excused and unexcused absences. Input and update attendance and other student information for automated student records. Prepare and maintain a variety of records, reports and files. Prepare, print, distribute, collect, verify, process, sort and file student, attendance, disciplinary and various other forms. Learn, interpret, apply and explain applicable laws, codes, rules and regulations. Type or input data at an acceptable rate of speed. Establish and maintain effective working relationships with others. Operate a variety of office equipment including a computer and assigned software. Meet schedules and time lines. Communicate effectively both orally and in writing. Understand and follow oral and written instructions. Complete work with many interruptions Add, subtract, multiply and divide quickly and accurately. EDUCATION AND EXPERIENCE: Any combination equivalent to: graduation from high school and three years clerical experience including record-keeping duties and work with student attendance functions. WORKING CONDITIONS: ENVIRONMENT: Office environment. Constant interruptions. PHYSICAL DEMANDS: Dexterity of hands and fingers to operate a computer keyboard. Hearing and speaking to exchange information in person and on the telephone. Bending at the waist, kneeling or crouching. Reaching overhead, above the shoulders and horizontally. Sitting or standing for extended periods of time. Seeing to read a variety of materials. Lifting and moving offices supplies and boxes. **The Education Code requires that a criminal background check be conducted on all persons prior to employment by a school district to ascertain whether the applicant has been arrested or convicted of any crime. Conviction of certain crimes designated as a “violent felony” or a “serious felony” may disqualify a person from employment.

Salary : $4,020 - $4,425