Office Administrative Assistant

Job Summary
We are seeking a dynamic and highly organized Office Administrative Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth and efficient functioning of the office environment. Your energetic approach and attention to detail will support various administrative functions, enhance customer interactions, and contribute to a positive workplace atmosphere. This paid position offers an exciting opportunity for someone eager to develop their office management skills and provide exceptional support across multiple departments.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette.
• Operate multi-line phone systems, handle incoming calls, and relay messages promptly.
• Perform data entry tasks using Microsoft Office, Google Workspace, and other computer skills to maintain accurate records.
• Organize files, update databases, and ensure proper filing systems are maintained for easy retrieval of documents.
• Support calendar management by scheduling appointments, meetings, and coordinating event logistics.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support basic financial recordkeeping.
• Provide excellent customer service by responding to inquiries via phone or email and supporting client needs efficiently.
• Conduct proofreading of documents to ensure accuracy and professionalism in all communications.
• Support office management activities including supply inventory, equipment maintenance, and general administrative duties.
• Handle clerical tasks such as photocopying, scanning, and preparing correspondence or reports as needed.

Qualifications

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications.
• Experience with QuickBooks or similar bookkeeping software is preferred.
• Excellent phone etiquette and customer service skills; bilingual abilities are a plus.
• Strong typing skills with high computer literacy and data entry accuracy.
• Knowledge of multi-line phone systems and front desk procedures.
• Previous clerical or administrative experience in a professional setting preferred.
• Ability to manage time effectively while handling multiple priorities in a fast-paced environment.
• Personal assistant or medical/dental receptionist experience is advantageous but not required. Join us in creating a vibrant office environment where your organizational talents will shine! We value proactive individuals who thrive on supporting teams and delivering outstanding service every day. This is a paid opportunity designed for motivated candidates eager to grow their administrative expertise while making a meaningful impact within our organization!

Job Type: Full-time

Pay: $18.00 - $21.00 per hour

Expected hours: 40 per week

Work Location: In person

Salary : $18 - $21