What are the responsibilities and job description for the Accounts Payable Specialist position at Accounting Career Consultants, ACC Legal & HR Career Consultants?
Why is This a Great Opportunity?
This Accounts Payable Specialist role offers the chance to work within a supportive, growth-focused environment, where your expertise will directly impact the financial accuracy and efficiency of the organization. In this role, you will interact closely with various departments and vendors, gaining valuable experience with advanced accounting systems, compliance protocols, and financial reporting practices. For professionals passionate about finance and detail-oriented work, this position provides an ideal platform for building a solid foundation in accounting with opportunities for advancement.
Job Description:
The Accounts Payable Specialist will be responsible for managing and processing the organization's accounts payable functions. This includes ensuring timely and accurate invoice processing, handling vendor inquiries, maintaining accurate records, and supporting month-end closing activities. Working collaboratively with the finance team, this role requires excellent organizational skills, keen attention to detail, and a commitment to accuracy in all tasks.
Key Responsibilities:
• Invoice Management:
o Review, verify, and process invoices for payment, ensuring accuracy in amounts, terms, and authorizations.
o Code expenses accurately and enter them into the accounting system.
o Manage electronic and paper filing systems for invoice records and related documents.
• Vendor Relations:
o Serve as the main point of contact for vendor inquiries regarding billing and payments.
o Maintain positive relationships with vendors by addressing discrepancies and resolving issues promptly.
o Set up and maintain vendor accounts, ensuring compliance with company policies.
• Payment Processing:
o Prepare payment batches for approval, ensuring timely processing of checks, ACH payments, and wire transfers.
o Reconcile account statements and resolve any outstanding payment issues.
o Monitor payment terms to take advantage of discounts and avoid late fees.
• Reporting & Reconciliation:
o Assist with month-end closing by reconciling accounts payable sub-ledger to the general ledger.
o Prepare accounts payable reports and summaries as needed for management review.
o Ensure compliance with internal controls and financial policies.
Qualifications:
• Education & Experience:
o High school diploma or equivalent required; associate’s degree in accounting or related field preferred.
o 2 years of experience in accounts payable or a similar role is preferred.
• Technical Skills:
o Proficiency in Microsoft Office, especially Excel.
o Familiarity with accounting software (experience with systems like SAP, QuickBooks, or Oracle is a plus).
o Knowledge of basic accounting principles and general ledger reconciliation.
• Professional Skills:
o Strong organizational skills and the ability to manage multiple priorities and deadlines.
o Excellent written and verbal communication skills for handling vendor and team communications.
o Attention to detail and a high degree of accuracy in data entry and processing.
• Personal Attributes:
o Ability to work independently and as part of a team.
o Problem-solving mindset with a proactive approach to identifying and resolving issues.
o Confidentiality and discretion in handling sensitive financial information.
This role is perfect for an accounts payable professional who values accuracy, organization, and collaboration.
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