Human Resources Administrative Assistant

Job Title: HR Administrative Assistant

Reports To: HR Manager / HR Director

FLSA Status: Non-Exempt

Job Summary

The HR Administrative Assistant provides essential support to the Human Resources team, handling administrative tasks, maintaining employee records, assisting with onboarding, and helping ensure smooth day-to-day HR operations. This role is ideal for someone who is detail-oriented, organized, and eager to grow within HR.

Key Responsibilities

Administrative Support

• Maintain accurate and up-to-date employee files, records, and HR databases.
• Prepare HR documents such as offer letters, onboarding packets, and policy updates.
• Assist with scheduling interviews, meetings, and training sessions.
• Support HR with correspondence, reports, spreadsheets, and presentations.
• Handle general office administrative tasks as needed.

Recruiting & Onboarding

• Coordinate interview logistics between candidates and hiring managers.
• Communicate with candidates throughout the hiring process.
• Support new hire onboarding, including paperwork, I-9 verification, and orientation preparation.
• Ensure personnel files are complete and compliant with company standards.

HR Operations

• Assist in processing employee changes (promotions, transfers, separations).
• Help maintain HRIS accuracy and update employee information.
• Support benefits administration, including open enrollment and employee inquiries.
• Maintain confidentiality and handle sensitive information with discretion.

Employee Support

• Serve as a point of contact for basic HR questions.
• Assist with organizing employee events, trainings, and engagement initiatives.
• Help ensure workplace compliance with company policies and procedures.

Qualifications

• 1–3 years of HR or administrative experience preferred.
• High school diploma required; associate or bachelor’s degree in HR, Business, or related field preferred.
• Bilingual in Spanish is a strong plus (if applicable).
• Strong communication and organizational skills.
• Proficiency in MS Office (Word, Excel, Outlook).
• Ability to multitask, prioritize, and manage time effectively.
• High level of professionalism, integrity, and confidentiality.

Work Environment

• Standard office environment; may require occasional travel for trainings or meetings.
• Ability to sit or stand for extended periods and lift up to 10 lbs as needed.

ABOUT ACCURATE PERSONNEL

Do you need your next job fast? Accurate Personnel is here to help! As an industry-leading full-service staffing agency, we have all the tools you need to start earning that next paycheck soon. Send us your application and our team will instantly get to work on finding you the right placement to fit your needs. Accurate Personnel has been a provider of temporary job services and direct hire search for 45 years. Our expertise has allowed us to grow from a regional Chicagoland office into a nationwide search firm that services over 500 clients while never losing sight of personalized service. Let Accurate work for you. Apply with us today!

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Accurate Personnel provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.