Staff Accountant - AR

Description

ACT Fulfillment is looking for a Staff Accountant to join a growing team. If you are seeking an opportunity that desires challenge with a dynamic team, we offer you a future career! We have three facilities covering over 1.5 million square feet and serves many customers from a wide variety of industries. From electronics, automotive parts, consumer goods, footwear and apparel, the service offering is broad but at the same time remains focused on quality and accuracy. The company continues to grow and prosper because of the customers and the employees we have been fortunate to attract. Nearly every service provider today has the same set of tools, but it is the people and relationships that matter. We have a great team so give us an opportunity to prove it!

Job Summary:

The Staff Accountant focusing on revenue at this fast-paced fulfillment center will report directly to the Sr. Accounting Manager. This role is responsible for the day-to-day transactional accounting activities required to generate complete, accurate, and timely financial statements. Key responsibilities include understanding, processing, and accurately filing source documents. The ideal candidate will be detail-oriented, organized, and a strong team player who contributes meaningfully to the accuracy, timeliness, and integrity of both financial reporting and business intelligence produced by the accounting department. 

Job Expectations:

• Generate and send customer invoices and account statements on a timely basis 

• Prepare, review, and send monthly customer statements to ensure promptly collection of past-due accounts 

• Closely monitor and track customer account details for delayed payments and other irregularities 

• Record and reconcile payments (checks, wires, credit cards, ACH) in the accounting system 

• Investigate and resolve customer payment discrepancies, short payments, and billing disputes 

• Follow up with customers via email/phone regarding overdue balances 

• Coordinate with internal departments on billing or customer issues 

• Provides support to senior accounting management with financial data in preparation of financial reports and presentations 

• Process various accounting source documents (i.e. Vendor/customer invoices, payments, check requests, customer payments.) as applicable and in accordance with GAAP and accounting departments policies and procedures 

• Prepare adjusting journal entries, monthly account reconciliations and/or any schedules that support the accounting close process 

• Responsible for the accurate and timely data entry of all transactions into the accounting system 

• Reviewing and reconciling invoice discrepancies 

• Monitor vendor or customer accounts to ensure accounting system ledgers are reconciled by requesting and reviewing vendor/customer statements per defined accounting policies and procedures 

• Maintain vendor/customer records, obtaining needed documentation (i.e. W-9, change of address, certificate of insurance, etc.) and bring any discrepancies to the manager(s) attention  

• Set up new vendors or customers in accordance with accounting departments policies and procedures  

• Maintain fixed asset information (additions, disposals, and depreciation schedule) 

• Perform physical audits of inventory and fixed assets as applicable 

• Assists in analyzing current costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses 

• Ensure that all source documents are entered accurately and timely to ensure all deadlines are met  

• Adhere to all internal controls and uphold confidentiality where necessary 

• Apply accounting policies and procedures to ensure compliance 

• Participate in workflow improvements to increase timeliness, efficiency, and improve the accuracy of financial reporting 

Competitive Benefits:

• Health, Dental and Vision Plans

• 401(k) plan - Employer Match

• Supplemental Voluntary Life - AD&D, Critical Illness, STD, LTD

• Flexible Spending Account (FSA)

• Company-paid benefits, including life insurance of $50,000

• Employee-Stock Ownership Plan (ESOP)

• Vacation and Sick Paid Time Off

• Company Paid Holidays

• Year-Round Employee Events 

Qualifications

Knowledge, Skills, and Abilities:

• Excellent knowledge of US Generally Accepted Accounting Principles (GAAP) and the ability to research accordingly 

• Strong analytical and critical thinking skills 

• Good math skills 

• Strong attention to detail with a passion for accuracy 

• Dependable time management and organizational skills; ability to handle multiple tasks and pivot as necessary 

• Positive attitude, energetic and work effectively as a team player 

• Excellent written and verbal communication skills; includes preparation and presentation of data in a digestible format 

• Great interpersonal skills including the ability to deal with a variety of employees in a positive and friendly manner 

• Ability to work extended hours as required 

• Ability to travel to other local locations as needed 

Equipment Knowledge:

• Excellent knowledge and experience with Microsoft Office Suite (Word, Excel, PowerPoint) 

• Proficient computer skills 

• Experience with ERP; Acumatica a plus 

Experience Requirements:

Generally, requires a minimum of three (3) years of progressive accounting experience preferably in a manufacturing, logistics and warehouse environment. 

Education Requirements:

Bachelor’s degree in accounting or related field preferred or a combination of education and equivalent work experience.

Judgment/Reasoning Ability:  Able to identify, troubleshoot and resolve problems quickly using sound judgment, poise, and diplomacy.  Ability to use judgment and reasoning skills, and determine when to escalate issues, as required, in a timely manner.

Salary : $23 - $30