Manager Assistant - San Diego

Action Property Management, a premier management company, is seeking a Full-Time Manager Assistant to join our team at our Regional Office in San Diego, CA.

Compensation: $20.00 Per Hour

Schedule: Monday to Friday: 8:00 AM to 5:00 PM

Attendance may be required at monthly Board meetings, which are typically 4pm-7:30pm

Why Join Action?

Why not? We have a culture that is unparalleled in our industry!

We have Four Core Action Values.

• We CARE about people.
• We are PASSIONATE about EXCELLENCE.
• We embrace INNOVATION and CREATVITY
• We truly are a TEAM.

Perks and Extras

• - we believe in celebrating and it begins with you!
2 weeks of vacation and holidays
• - we believe in spending time with your special people.
Comprehensive benefits package for qualifying employees
• - we believe in being healthy and happy.
Opportunities for career growth and advancement
• - we hope to have you as long as we can.
• Values driven company culture that encourages teamwork and excellence - being professional while having fun too.

Action's goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: https://tinyurl.com/actionglassdoor

Job Summary:

The Manager Assistant will report directly to the Office Manager and provide administrative and technical support to ensure smooth operations of associations. The Manager Assistant will assist with duties as requested by the assigned Manager, including letters to be drafted at Manager's direction, Action list items, and maintain a correspondence log by Association and assist Manager with research projects as needed.

Essential Duties and Responsibilities:

• Assist Manager with duties, as requested, to ensure smooth operation of Association.
• Type correspondence as requested by Manager, including letters to be drafted at Manager's direction, Action Lists, Board Meeting Minutes and update Association profile documents as needed.
• Maintain an annual calendar, by month, for all major projects (i.e., budgets, audits and elections).
• Assist Manager with research projects, as needed.
• Monitor insurance certificate expirations for Association's contractors listed on profile.
• Assist in the preparation of website material for the Associations, as directed by the Manager.
• Coordinating appointments and meetings with vendors for Manager.
• Assist Manager with paying invoices as needed.
• Order office supplies and materials for the Management Office.
• Assist Manager as needed with distribution of homeowner notices.
• Assist Manager with supervision of front desk activities.
• Director's Reports (prepared as often as the Board holds their meetings)
• Transcribe minutes of meeting as needed for Manager.
• May assist Manager with the creation of reports as needed.

Qualifications:

• At least 2 years of administrative experience. HOA or property management experience is highly desired.
• Customer service experience, preferably in a hospitality related field.
• Self-starter with good organizational, time management and follow up skills with the ability to manage competing priorities and assignments.
• Familiar with MS Office and a minimum typing speed of 50-60 wpm
• Must exercise sound judgement and demonstrate flexibility.
• Professional appearance and demeanor
• Ability to communicate clearly and concisely in both oral and written communication.
• Ability to be diplomatic and sensitive in responding to questions.
• Ability to exercise good judgment, take appropriate initiative, demonstrate flexibility and respond to changing situations and needs.

Action Property Management is an Equal Opportunity Employer and supports a Drug Free workplace.

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