Office Manager - Global Food Distributor (KS33087)

An Asian Food Wholesaler and Distributor is seeking a dynamic and motivated Office Manager to join their team. This role is perfect for someone with strong interpersonal skills, a passion for sales, and an interest in Asian food culture. Office Manager will be overseeing day-to-day administrative operations and lead a team. The ideal candidate has a background in administration, HR, or management, and thrives in a fast-paced, multicultural workplace.

Key Responsibilities

• Supervise and mentor a team of administrative and operational staff
• Oversee day-to-day office functions to ensure efficiency and professionalism
• Manage HR processes including recruitment, onboarding, vacation tracking, and personnel records
• Coordinate with finance on budgeting, expense tracking, and invoice approvals
• Implement and maintain office policies and procedures
• Manage office vendors and service providers (supplies, equipment, etc.)
• Organize internal meetings, events, and travel logistics for executives
• Ensure compliance with health, safety, and legal regulations in the workplace
• Support cross-departmental collaboration and act as a communication bridge between staff and senior management

Requirements:

• Bachelor’s degree in Business Administration, Human Resources, or a related field
• 5 years of experience in office management, administration, and human resources
• Proven experience leading and managing a small team
• Strong understanding of office operations, including HR and budgeting processes
• Excellent verbal and written communication skills
• High level of organization, attention to detail, and ability to multitask
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and general office software
• Familiarity with accounting or HR software is a plus
• Ability to maintain confidentiality and handle sensitive information
• Cheerful, energetic personality and a collaborative leadership style

Bonus:

• Fluency or working proficiency in an Asian language (e.g., Japanese, Korean, Chinese) is highly preferred for communication with suppliers and partners
• Experience in the food import/export or distribution industry is a plus

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Activ8 Recruitment & Solutions / Renaissance Resources Inc. has been a trusted leader in North American recruiting for Japanese businesses for over 25 years. We specialize in connecting top talent with companies in the Automotive, Electronics, Food & Beverage, Logistics, Manufacturing, Oil & Gas, Banking & Finance, and Entertainment industries. Our client-focused approach ensures that we understand your unique needs, whether you’re a company seeking skilled professionals or a candidate looking for the right career opportunity. By working closely with each individual, we provide tailored solutions that drive success.

screen ALL Candidates to verify the validity of each applicant's provided information. Upon submitting your resume, we will contact only those candidates that we deem qualified for our client. If we do not contact you, we do not see the fit for the position. If we are unable to reach you in a reasonable timeframe, you will be eliminated from the pool of potential candidates.

We prioritize direct applicants; third-party resumes may not be reviewed.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person

Salary : $55,000 - $65,000