Administrative Assistant - 10 Months Student Services

HUDSON PUBLIC SCHOOLS

HUDSON, MASSACHUSETTS

Position:                     Administrative Assistant-10 month Student Services        

Reports to:                  Principal of Schools

Approved by:              Brian K. Reagan, Ed.D                                

Diversity, Equity and Inclusion are core values of the Hudson Public Schools. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. Applicants whose work incorporates a global perspective and a demonstrated commitment to issues of diversity in education are particularly encouraged to apply.

SUMMARY:

Hudson Public schools is seeking a 10 month Administrative Assistant to work in our Student Services department located in the Administrative Building. The Student Services Administrative Assistant performs a variety of duties in support of the Student Services Department and in association with the operation of the schools, staff, students, parents and the public.

ESSENTIAL FUNCTIONS AND RESPONSILBILITES:

• Coordinates the IEP meetings for the Office of Student Services
• Contacts parents, staff and administrators about cancellations and new IEP meetings
• Answers telephone and forwards calls if necessary. Provides information to callers.
• Updates and maintains eSped IEP student record database.
• Serves as a resource on all school based information for students, staff, administration, parents and the public.
• Orders office supplies and school supplies; unpacks and distributes same.
• Maintains confidential personnel and student files.
• Provides secretarial support for Principals and other administrators.
• Generates reports as needed.
• Maintains Office of Student Services  calendar of events that impact IEP meetings
• Assists in office to keep IEP process moving when staff are not present
• Performs a variety of related duties
• Support the Coordinators of Special Ed Evaluation and Services (K-5) and (6-12), Team Chair/School Psychologist (PK) and Assistant Director of Student Services (Out of District) through the evaluation and Team meeting process for Preschool through post graduate students.
• Schedule meetings (initial, re-evaluation, annual review and others) throughout the district, prepare, and send appropriate notices to staff and parents.
• Answer phones, take messages and provide information to callers
• Generate appropriate notices for evaluations and meetings determined by the Evaluation Directors.
• Coordinate and copy IEP packets for Evaluation Directors for Team meetings.
• Enters accurate data into IEP program for Indicator and district information.
• Perform a variety of related duties to support the needs of students in a collaborative manner.

Qualifications:

• A high school diploma/GED required
• Associates/Bachelors degree required
• Three years of related experience in a secretarial, clerical or administrative setting is required. School or municipal experience is desired. An equivalent combination of education and experience may be substituted for these requirements.
• Successful completion of Criminal Records Check (CORI), and fingerprints

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Hudson School Committee’s policy on evaluation or in accordance with union contract.

WORK YEAR:    

• 10 month position, 224 days (7 days before school starts & 8 days following the last day of school) This position works during the school vacation weeks
• 14 paid holidays
• Normal Hours: 8:00am - 4:00pm
• HSAAA union member- salary scale class B
• 3 personal days, 12 sick days, 2 vacation days prorated pursuant to date of hire
• This is a salaried position distributed over 26 paychecks including a lump sum in June to cover summer pay
• Benefit Eligible on start date. 30 days to enroll in coverage from start date.
• Benefit information: https://www.townofhudson.org/employee-information  

Nondiscrimination and Title IX Notice

Hudson Public Schools does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or genetic information in admission, administration of its educational programs, activities, or employment and is required by Title IX and its implementing regulations at 34 C.F.R. Part 106. The Director of Human Resources, Jennifer Allard, jnallard@hudson.k12.ma.us, 978-567-6100 ext. 41124, has been designated as the Title IX Coordinator. Inquiries concerning the application of Title IX and its implementing regulations at 34 C.F.R. Part 106 to Hudson Public Schools may be referred to Jennifer Allard or to U.S. Department of Education, Office for Civil Rights, 400 Maryland Ave., SW Washington, DC 20202-1100, telephone 800-421-3481

While performing duties of this job, the employee may often remain in a stationary position for considerable periods of time. The employee will have also have ample periods of standing and may be required to traverse throughout the building. The employee must frequently use hands and frequently operates a computer and other office productivity machinery (i.e., calculator, copy machine, and computer printer). Physical abilities may also include lifting/carrying/pushing/pulling, stooping/crouching, reaching/handling, talking/hearing conversations, and near/far visual acuity/depth perception/color vision/field. Ability must be able to lift and/or push and pull 15 to 20lbs for short periods, and walk up and down stairs several times a day. The employee must be able to communicate effectively with students, staff members, and the public in person and on the telephone.

The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship. If you require an accommodation during the application process or on the job, you are encouraged to reach out to the Human Resources Department- HR@hudson.k12.ma.us

Salary : $22 - $31