What are the responsibilities and job description for the Medical/Executive Assistant Cardiology position at AdventHealth Tampa?
All the benefits and perks you need for you and your family:
Paid Days Off from Day One
Student Loan Repayment Program
Career Development
Whole Person Wellbeing Resources
Mental Health Resources and Support
Our promise to you:
Joining AdventHealth is about being part of something bigger. Its about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding thattogetherwe are even better.
Schedule: Full Time
Shift: Days
Location: 3100 E FLETCHER AVE, Tampa, 33613
The co mmunity you'll be caring for: AdventHealth Tampa
AdventHealth Pepin Heart Institute, known across the country for its advances in cardiovascular disease prevention, diagnosis, treatment and research.
Surgical Pioneers the first in Tampa with the latest robotics in spine surgery
Building a brand new, six story surgical and patient care tower which will ensure state of the art medical and surgical car for generations to come
Awarded the Get With The Guidelines Stroke GOLD Quality Achievement Award from the American Heart Association/American Stroke Association and have been recognized as a recipient of their Target: Stroke Honor Roll for our expertise in stroke care. We have also received certification by The Joint Commission in collaboration with the American Stroke Association as a Primary Stroke Center.
The ro le you'll contribute:
This dynamic role will be the linchpin in ensuring the seamless operation of our department, merging the essential functions of a Medical Assistant and an Executive Assistant. Responsibilities will span the delivery of patient care in an office setting, encompassing clerical, reception, and patient access support. This includes assisting nurse coordinators with office operations, such as scheduling outpatient testing, conducting post-procedure follow-up phone calls, and ensuring compliance through record management and insurance verification. Simultaneously, this role is responsible for supporting our executives and department directors by scheduling appointments, coordinating meetings and travel arrangements, and preparing a wide range of reports. Maintaining the confidentiality of sensitive files and records is paramount. Your versatility extends to composing letters and correspondence while providing exceptional customer service. Moreover, you may assist with project management, budget planning, statistical reporting, and other data-related tasks, all while nurturing professional relationships that honor respect for all. This hybrid role plays a pivotal part in the efficient functioning of our department.
The value you'll bring to the team:
Maintains all communications for the Executive and department including written correspondence and telephone contacts. Drafts documents as requested.
Coordinates and maintains the Executives calendar for meetings and appointments to provide optimal utilization of the executives time.
Position works collaboratively with other administrative staff throughout the hospital system, the community, etc.
Fields all departmental phone calls, provides appropriate trouble shooting and routes caller appropriately; screens all department mail, reduces paper flow and manages all follow-up correspondence.
May assist with developing the annual operating budgets and supports the strategic planning process.
Maintains the department invoice process including receiving, validating, filing and processing invoices for payment. Assists with trouble shooting on invoices and helps prepare monthly expense reports.
Qualifications
Th e expertise and experiences you'll need to succeed:
High school diploma
Five years of secretarial/administrative experience
Completion of accredited course in Medial Assisting or Licenses Practical Nurse
Minimum of ten years Medical Assistant experience in a physician office and experience with Medical Front Office functions
Certified Medical Assistant (CMA) Required or
Registered Medical Assistant (RMA) Required
Basic Cardiac Life Support (BCLS) Required
This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.
Category: Patient Care
Organization: AdventHealth Tampa
Schedule: Full-time
Shift: 1 - Day
Req ID: 25029634
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
