Senior Talent Acquisition Coordinator

Advanced Engineering and Environmental Services (AE2S) is an award-winning, specialized civil/environmental consulting engineering firm that provides professional services and a unique brand of extreme client service. Our work environment is consistently recognized both locally and nationally for our great culture and values, proven recognition programs, and social atmosphere.

• Great Culture and Spirit where Creativity is Fostered
• Significant Opportunities to Grow and Advance
• 100-percent Employee Owned
• Core Values which Speak to the Heart of AE2S and its Employees
• Large, Diverse, and Challenging Projects with the Latest Technology
• Family-Friendly with Flexibility and Work-Life Balance
  
  

AE2S offers more than just competitive compensation and a best-in-class insurance package to our employees and families; our benefit plan is one of the richest plans currently in the marketplace today!

• 100-percent paid Family Health Insurance
• 100-percent paid Employee Dental, Short- & Long-Term Disability, and Vision Insurance
• Discretionary Bonus Plan
• Employee Stock Ownership Plan (ESOP)
• Matching 401(k) Contributions
• Paid Time Off (PTO) Credits for Past Experience
• Paid Parental Leave
• Wellness Program
  
  

Senior Talent Acquisition Coordinator

AE2S is dedicated to attracting and retaining top talent. We believe our people are our greatest asset, and we are committed to building a workforce that reflects the communities we serve. How do we do this? We are a Zweig Top 10 Best Firm to Work For with a 90% retention rate! Our mission of Empowering People. Enhancing Lives. is backed by an engagement survey score of 4.66 (out of 5) related to AE2S having a positive culture.

AE2S is seeking an experienced Senior Talent Acquisition Coordinator to join our team and play a critical role in attracting and retaining the highest level of employees. In this role, you will play a crucial part in supporting the full recruitment life cycle, working closely with hiring managers and HR partners to ensure a seamless and efficient hiring process. Your responsibilities will include coordinating interviews, managing pre-employment paperwork, preparing offer letters, and overseeing onboarding schedules. The ideal candidate thrives in a fast-paced environment, possesses excellent communication skills, and is passionate about delivering an outstanding candidate experience.

Responsibilities

Recruitment Coordination

• Partner with hiring managers and HR team members to support full-cycle recruitment processes.
• Schedule and coordinate interviews, including phone, video, and in-person meetings, ensuring a positive experience for candidates and interviewers.
• Maintain accurate and up-to-date candidate records within the applicant tracking system (ATS).
  
  

Pre-Employment & Offer Process

• Prepare and distribute offer letters and other related documentation.
• Manage pre-employment background checks, reference checks, and compliance-related requirements.
• Ensure timely communication with candidates and hiring managers throughout the hiring process.
  
  

Onboarding & New Hire Support

• Develop onboarding schedules in collaboration with HR and hiring managers.
• Facilitate the completion of new hire paperwork and ensure compliance with company policies and regulations.
• Act as a point of contact for new hires, addressing any questions and ensuring a smooth transition into the organization.
  
  

Process Improvement & Collaboration

• Identify opportunities to streamline and enhance recruitment and onboarding processes.
• Support employer branding initiatives by ensuring a positive candidate experience.
• Collaborate with the HR team to maintain consistency and compliance in hiring practices .
  
  

Basic

• Bachelor’s degree in business administration, human resources, marketing, engineering or other related field.
• 3 years’ experience in talent acquisition, HR coordination, or a related role.
• All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all of the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations .
  
  

Preferred

• Strong understanding of recruitment processes, HR laws, and best practices.
• Proficiency with applicant tracking systems (ATS) and HRIS platforms.
• Excellent communication, organizational, and time management skills.
• Ability to handle multiple priorities and work in a fast-paced environment.
• Strong attention to detail and a high level of confidentiality.
  
  

Physical

• Primary functions require physical ability and sufficient mobility to work in an office setting.
• Ability to stand or sit for prolonged periods of time.
• Occasionally stoop, bend, kneel, crouch, reach, and twist.
• Occasionally lift, carry, push, and pull light to moderate amounts of weight.
• Operate office equipment requiring repetitive hand movement.
• Fine coordination including the use of a computer keyboard.
• May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds.
• May require occasional evenings and weekends with overtime expectations varying with workload.
• May be required to travel to off-site locations including occasional overnight stays out of town .
  
  

AE2S is an Equal Opportunity / Affirmative Action / Disability Employer