Executive Administrative Assistant (onsite/hybrid)

Position Overview  

As a key member of the Finance team, you will be part of AgriBank's mission to support the people who feed the world. The Executive Administrative Assistant provides executive administrative support to the Chief Financial Officer (CFO) and general administrative support to the Finance department (Treasury, Controller, and Finance Operations teams).  

Duties include:

Executive Administrative Support

• Oversees and manages the CFO’s calendar, travel arrangements, and preparation of expense reports 
• Manages and prioritizes complex calendar for the Finance department, ensuring efficient time management by coordinating internal and external calendar events, including providing timely reminders and documentation in advance of scheduled events 
• Provides meeting support 
• Maintains electronic filing systems, ensuring accessibility and confidentiality of AgriBank’s corporate documents and records 
• Manages incoming and outgoing correspondence and communications to ensures appropriate follow-up 

Maintains and Coordinates Key Finance Processes

• Standardizes and maintains in coordination with Finance managers certain departmental level inventories (e.g. contact info, vendor management lists, project information and other inventories as appropriate) 
• Plans and organizes Finance conferences and meetings, including any or all of the following: Coordinating catering, audio-visual, ground transportation, hotel room accommodations and hotel concessions 
• Supports certain departmental processes 

Prepares Communication, Presentations and Assembles Reports  

• Drafts and edits letters, memos, emails and other communications for the Finance department 
• Coordinates Finance presentations (board, rating agencies, training, bank meetings) 
• Prepares presentations, communications and reports as needed 
• Generates and distributes surveys; compiles results 

Other 

• Provides support to bank-wide or departmental initiatives as needed 
• Other duties as assigned to meet the needs of the CFO and Finance department 

* This position description is subject to change without notice.

Education and Experience 

• High school diploma 
• 4 to 6 years of related experience  
• Or an equivalent combination of education and experience sufficient to perform the essential functions of the job 

Knowledge

• Expert knowledge of administrative support techniques and practices 
• Expert knowledge of office administration processes and procedures 
• Expert knowledge of Microsoft Outlook, Word, Excel, and PowerPoint 
• Familiarity with finance terminology preferred 
• Working knowledge of the Farm Credit System structure and environment preferred 
• Responsible to appropriately protect the confidentiality, security, and integrity of the Bank’s systems and data

Skills 

• Expert customer service skills, including the ability to communicate complicated information, deliver bad news effectively, and exceed customer expectations 
• Skill in recognizing and maintaining confidential information 
• Skill in organizing and coordinating schedules to ensure efficient and effective use of time 
• Skill in scheduling and arranging accommodations for meetings and travel 
• Skill in prioritizing assignments to complete work in a timely manner 
• Skill in filing, organizing and updating records  
• Skill in verbal and written communications, sufficient to exchange information effectively with peers, supervisors and board members 
• Skill in gathering, compiling and organizing information with a high degree of accuracy 
• Skill in establishing and maintaining cooperative working relationships with senior leaders and Board members 
• Skill in applying processes and procedures to factual data to come to make a logical decision 

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer 
• Must be able to lift up to 15 pounds at a time 

AgriBank will not sponsor a work visa (e.g., H1B, etc.) to fill this position.

Applicants requiring a reasonable accommodation for any part of the application process may contact us through the following methods: Phone: 651-282-8787 or Mail: AgriBank, Attn: Talent Recruiting, 30 E 7th Street, Suite 1600, St. Paul, MN 55101.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AgriBank FCB is an Equal Opportunity Employer (M/W/D/V) dedicated to diversity in the workplace and offers a great work environment. All qualified applicants will receive consideration for employment without regard to race, color, gender, age, religion, national origin, handicapped status, veteran status, public assistance status or other condition or status prohibited by law.