What are the responsibilities and job description for the Fleet Administrative Assistant position at AIMS Companies, LLC?
Job Details
Description
The role of the Fleet Administrative Assistant is to provide administrative support to the Fleet Manager. The scope of office work performed will be related to ensure a safe and efficient fleet for AIMS Companies.
Duties include, but are not limited to:
- Maintain electronic databases of sales, registration, inspections and maintenance of fleet management
- Processes accounts receivable including tolls, tickets, and fleet related charges.
- Monitor and maintain date relative to fleet operation in compliance with local and state rules and regulations
- Maintain and monitor data management systems to organize fleets as per various schedules and requests
- Streamline and monitor fuel purchase system with assistance of Fuel Cards for all vehicles and drivers
- Any other responsibilities assigned by manager
Qualifications
- High School Diploma
- 2 years minimum general office/administrative experience
- Able to follow precise directives
- Able to multitask with an advanced ability to prioritize business needs
- Efficient in carrying out duties, responsibilities, and directives
- Computer literate with advanced expertise in spreadsheets, word processing, e-mail, internet, etc.
- Detail oriented; able to ensure accuracy in duties and while carrying out responsibilities
- Able to apply strict confidentiality to all work assignments and to information or details exposed to in the Corporate Office
- Flexibility to adjust to dynamic, changing/growing work environment
- Excellent communication skills both verbally and in writing
- Must be authorized to work in the United States
Benefits:
Benefits are available to full-time employees (30 or more hours per week).
- Medical, dental, vision, voluntary life insurance, and voluntary short-term and long term disability insurance after 60 days.
- Holiday pay.
- 40 hours vacation pay after 1 year; 80 hours after 2 years.
- Sick pay according to state laws.
- 401(k) with company match after 1 year.
About Aims Companies
The AIMS Companies is a renowned industrial and municipal cleaning and inspections company that uses state of the art equipment to provide clients a wide range of high quality services, including but not limited to, hydro-blasting, wet/dry vacuuming, industrial coatings and CCTV pipeline inspections, remediation, spill response, hydro-demolition, and transportation. Our mission is to be the safe, reliable, and secure choice that results in the best value for our customers.
Company headquarters are in Scottsdale, AZ with offices throughout the Northwestern, Southwestern, Southern and Southeastern United States. At AIMS Companies we believe our diverse and talented employees are the key to our company’s reputation and success.