Executive Assistance

Quelle sera votre contribution et comment vous épanouir dans ce poste ?

The executive assistant will provide personal admin support service to the VP, including the Executive Team, optimise effectiveness and efficiency by providing key executive support, in particular in interactions with external partners and customers.

Take the initiative using personal judgement and a strong working knowledge, to resolve internal and external customer and client issues and deal appropriately with confidential or sensitive information on a daily basis.

The executive assistant will also support the administrative tasks of the office in Riyadh (as office manager)

Responsibilities

• Provides complex diary management for multiple stakeholders
• Oversees business travel for assigned stakeholders including visa coordination, flight bookings, hotel accommodations, car transfers, and itineraries
• Supports with the drafting of formal communications in English and in Arabic
• Supports senior management with expense claim processing
• Provides support for internal events and business meetings
• Creates and issues POs in the ERP; foresees and escalates problematic POs to appropriate stakeholders in a timely manner to ensure invoices are processed in line with payment terms; accurately reconciles relevant invoices
• Collaborates effectively with other administrators to ensure office support and coverage
• Governance documents management
• Act as the point of contact among executives, employees, and other external partners
• Support in event management, e.i local organization, logistics, etc
  
  

___________________

Etes-vous LA personne faite pour ce poste ?

• Higher Diploma in Business Administration or a related field
• Minimum 5 years of experience in an administrative role supporting senior stakeholders within a professional environment
• Industry or MNC experience is desirable
• Fluency in English (must) and Arabic (advantage)
• Ability to network with assistants of external partners and customers
• Ability to network with assistants of external partners and customers
• Strong written and verbal communication skills
• Organised and detail-oriented with excellent time management skills
• Proven ability to prioritise conflicting demands
• Ability to build good working relationships with relevant stakeholders in order to anticipate future needs
• A flexible approach to adapt to changing business needs and priorities
• Proficiency in Google Workspace tools, with good skills in Google Sheets
• Experience in creating and following up POs in an ERP; previous exposure to NAV 2016 is a plus.
• Ability to maintain discretion and confidentiality
• Creative mind with an ability to suggest improvements
  
  

Nos différences font notre performance

Chez Air Liquide, nous nous engageons à créer un environnement de travail collaboratif et inclusif qui reflète la diversité de nos collaborateurs, de nos clients, des patients et de nos parties prenantes ainsi que des cultures à travers le monde.

Nous accueillons et considérons les candidatures de tous les candidats qualifiés, quel que soit leur parcours. Nous sommes convaincus qu'une organisation diversifiée permet à nos collaborateurs de révéler leur talent, à la fois individuellement et collectivement, et qu'elle contribue à renforcer notre capacité d'innovation en faisant vivre nos fondamentaux, en agissant pour le succès/la réussite du Groupe et en créant un environnement engageant, dans un monde en mutation.