Onboarding Specialist

Description

POSITION SUMMARY

The Onboarding Specialist is responsible for delivering high-quality, qualified candidates and guiding new hires through the onboarding process. Manages job openings through online job boards and internal career center. Completes background checks and screens applicants to certify that they meet industry required standards. Initiates, coordinates, and monitors new employee onboarding activities with involved departments as needed. Responsible for the management of new hire documentation for all new hires from the time a job ad is posted through the new hires first 90 days of employment. Guides hiring managers and candidates through the companys hiring process. Ensures recruiting and onboarding success throughout all areas of ALCOVA. Will utilize Paycom HCMS (Human Capital Management System) and Applicant Tracking System (ATS). A wide-degree of creativity, near- and long-term recruiting vision, business understanding, and personal organization is required. This positions efforts will ensure that company-wide onboarding efforts are quick and efficient to support the companys strategic plan for growth.

RESPONSIBILITIES AND FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

1. Utilize job boards, social media, and other recruitment sources to attract highly qualified candidates.
2. Review resumes and credentials for appropriateness of skills, experience, and knowledge relative to position requirements.
3. Support and guide candidates through the first 90 days of employment
4. Develop and maintain strong working relationships with hiring managers and corporate team members to create a partnership that yields success, predictable results, and credibility.
5. For positions hired, organize, lead, and document post-interview debrief/feedback and post-mortems with interview team.
6. Extend offers of employment to selected candidates under the direction of the hiring managers and ALCOVA management, within the Company Recruiting Policy guidelines.
7. Maintain accurate documentation on all candidates and searches through applicant tracking tool to ensure audit-readiness at all times.
8. Track and report metrics regarding recruiting activity within compliance with company policy and procedures, as well as federal and state laws.
9. Provide recommendations to improve company recruiting processes, minimize employee turnover, and maximize employee retention efforts.
10. Performs office duties such as copying and filing.

OTHER DUTIES

1. This position performs additional duties as assigned, given adequate guidance and resources.
2. This Position Description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

EDUCATION AND EXPERIENCE

1. High school diploma required. Associate or Bachelor degree in Accounting and/or Human Resources is preferred.
2. Minimum two years experience working directly with an Applicant Tracking System, preferably with Paycom HCMS, and handling of employee data.

SKILLS, KNOWLEDGE, AND ABILITIES

1. Proven ability to maintain accurate and well-ordered documentation on all candidates, searches, hiring managers interactions, and other recruiting activities in the Applicant Tracking System.
2. Proven ability to learn and adapt new recruiting ideas, processes, techniques, etc.
3. Ability to manage competing demands and be adaptable/flexible.
4. Excellent communication skills in the English language, both written and oral.
5. Ability to appropriately handle sensitive and confidential information.
6. Strong initiative and solid judgment abilities/skills.
7. Must be Internet savvy and experienced in mining online databases.
8. Must have the ability to quickly learn systems, processes, and procedures.
9. Ability to travel as required.
10. Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Internet applications.
11. Ability to build strong relationships quickly using technology (e.g., email, phone, etc.)
12. Must be able to accept delegation of duties.
13. Should be committed to a corporate culture of diversity and inclusion.
14. Ability to operate under immense pressure.
15. Must be able to accept constructive criticism.
16. Must have financial management ability.
17. Must have proficient problem solving and analysis skills.

WORK ENVIRONMENT

This job operates in a clerical office setting; climate controlled surroundings with adequate lighting and little or moderate noise when in the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL DEMANDS

This is largely a sedentary role; however, some filing and photocopying is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

EXPECTED HOURS OF WORK

Days and hours of work are Monday through Friday, 8:30 a.m. to 5 p.m. Evening and weekend work may be required as job duties demand.

EOE D/V/M/F