Administrative Assistant

Description

Position Title: Administrative Assistant
Reports to:  Operations Manager
Location:  Chicago, IL
Employment Status:  Full-Time (Temporary)

Work Schedule: Monday-Friday, 8:00am-4:30pm, with 30min unpaid lunch

FLSA Status: Non-Exempt 

Position Summary: Aldevra is currently seeking a qualified Administrative Assistant to support the operation of the Merit Systems Protection Board (MSPB) Regional Office in Chicago, IL.  The ideal candidate will already align with Aldevra’s core values of SOAR (Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven and Relentless Pursuit of Quality).

Please note: This is currently a 6-month position. The period of performance for this contract is January 27, 2025 to July 26, 2025. There are options for the government to extend services from July 27, 2025 to January 26, 2026, and a second option to extend services from January 27, 2026 to July 26, 2026. The government reserves the right to not extend.  

This position is contingent upon contract award.

DUTIES AND RESPONSIBILITIES

The essential functions include, but are not limited to the following:

• Receive incoming telephone calls and visitors, determines the nature of business, and tactfully refers calls to the appropriate staff member. 
• Assist with receipt and distribution of incoming mail for the agency. 
• Create, tab, and tab paper files, indexes, and other documents as needed. 
• Data entry and typing is done consistently on a computer. 
• Use a variety of office equipment in conducting the work of the office, including but not limited to personal computers, fax machine, copy machine, mail equipment, scanner, etc. 
• Communicate with court reporters and external customers to schedule telephone conference and in-person and video hearings. 
• Initiate inquiries regarding case processing and responds to appeal inquiries on behalf of the Administrative Judge (AJ) of the office. 
• At the direction of the Supervisory Paralegal Specialist to respond to the public, appellants, and their representatives, concerning potential, pending and past appeals and general Board procedures.
• All other duties as assigned.

About Us
Aldevra was founded in 2009 by current President & CEO Rodney Marshall, a U.S. Marine Corps veteran and minority entrepreneur. The company began by selling foodservice equipment to the federal government and later expanded to include medical equipment and professional services, helping to meet a broader range of customer needs. Today, Aldevra is recognized as a top foodservice equipment dealer in the U.S., specializing in federal government sales while also growing its commercial and e-commerce customer base. Its professional services division provides federal agencies with healthcare professionals, construction and facilities managers and technicians, and administrative support. Whether it's equipment or staffing, Aldevra is committed to delivering high-quality products and timely service at the best value.

Recent accolades include:

• Inc. 5000 Fastest-Growing Private Companies in America No. 3359 on the 2024 list
• Foodservice Equipment Reports 2024 Top Dealer 
• VETS Indexes 5-Star Employer for 2024 Employer Awards 
• Foodservice Equipment & Supplies magazine 2024 Distribution Giants list 
• Great Expectations Award for Outstanding Growth in 2023 
• Strata GPO Top 10 Dealer
• RATIONAL 2024 Premium Partner Award
• Great Place to Work® 
• 2021, 2022, 2023, 2024, and 2025 Military Friendly® Employer Gold designation
• 2021, 2023, and 2024 HIRE Vets Medallion Award
• ENERGY STAR® Partner
• Department of Defense Military Spouse Employment Partnership Small Business Partner
• Army Partnership for Your Success (PaYS) Partner #911

Learn more about us at aldevra.com.

Requirements

Security Requirements:

• Must  be able to obtain government clearance and badge.  
• The employee shall be responsible for safeguarding all MSPB equipment, information and property provided for contractor use. At the close of each work period, MSPB facilities, equipment, and materials shall be secured.

Workplace Safety and Environment:
This position is based in an office environment, primarily involving computer work, meetings, and collaboration with team members.

This position requires passing an extensive background check.

Qualifications:

• 2-4 years of experience in the administrative field or in a related legal assistant area.
• Basic knowledge of commonly-used concepts, practices, and procedures in the legal field.
• Excellent verbal communication skills and telephone manner
• Excellent and accurate written communication
• Familiarity with Windows operating systems; online calendars and cloud systems; intermediate to advanced skills Microsoft office products required
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

Veterans and Military Spouses are encouraged to apply. 

We offer you a generous benefits package including:

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment

Aldevra is an equal opportunity, E-Verify employer, drug free workplace, and complies with ADA regulations as applicable. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristic protected by law.