What are the responsibilities and job description for the Tenant Coordinator position at Alexandria Real Estate Equities, Inc.?
Essential Duties and Responsibilities:
- Assist in all aspects of property maintenance and act as the face of Alexandria for tenants.
- Organize, run, and track recurring tenant meetings, and follow up with tenants on outstanding meeting items.
- Direct janitorial, security, and engineering staff as needed.
- Assist in the management of on-site construction activity, including handling tenant access requests, communicating with tenants about scheduled noisy work, and other tenant updates.
- Participate in biweekly site operations meetings with building maintenance, security, and cleaning personnel.
- Assist in planning tenant events.
- Oversee the implementation of property improvement projects and renovations, ensuring minimal disruption to tenant operations.
- Participate in the bid process for selecting vendors.
- Prepare service contracts and purchase orders.
- Conduct regular inspections of tenant spaces and common areas to identify maintenance issues or safety hazards and take appropriate action.
- Maintain current and complete certificates of insurance for tenants and vendors. Review all limits, coverage types, expirations, and additional insureds for compliance.
- Send distribution email blasts to tenants, vendors, and construction partners.
- Special projects/assignments as needed.
Qualifications and Experience:
- Bachelor’s degree required.
- Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
- Self-motivated, independent individual desired.
- Client service-oriented attitude.
- Excellent verbal and written communication skills.
- Desire to pursue a career in the commercial real estate industry.
- Working knowledge in the field of property management and/or real estate.
- Experience with billing, budgeting, and facility management systems is a plus.