What are the responsibilities and job description for the Secretary II - 01312 position at Alexton Incorporated?
Position: Secretary II
Location: Western Area Power- Salt Lake City UT Location
General Function
Provide mid-level administrative support for a fast-paced environment. Handle responsibilities, such as reviewing documents, conducting research, and preparing reports.
Major Activities (Typical Duties/Responsibilities)
- Proficient in Microsoft office suite
- Compose, type, proof, finalize and distribute spreadsheets, presentations, and documents as required.
- Manage central filing system following governmental procedures.
- Manage travel reservations, authorizations, reimbursements, and support changes during travel
- Coordinate and track various administrative processes.
- Organize meetings, agendas, and take minutes.
- Maintain suspense records on action items and follow up to ensure timely reply or action.
- Able to work effectively in a remote work environment.
- Assist with office property administration.
Skills/Abilities
- Proficient in Microsoft products (Outlook, MS Word, Excel) to include formatting and formulas.
- Working knowledge of SharePoint and Teams.
- Ability to learn proprietary software specific to government agencies.
- Effective communication and customer service skills.
- Proficient data entry, 10-key skills and ability to type at least 50 wpm accurately.
- Ability to organize, multi-task, and prioritize work between two departments.
- Strong attention to detail.
Minimum Experience
High school diploma or equivalent.
Minimum five years of previous experience performing administrative duties.
Experience working in a project management environment a plus.
Experience working for a government agency a plus.
Required Contacts
- Staff, executives and management.
- Serves as liaison in department and other departments as well as with outside customers, regulatory personnel, and organizations, etc.