What are the responsibilities and job description for the Office Manager position at All Florida Electrical Service Inc?
The Office Manager (OM) oversees and participates in helping maintain and grow AFE and oversee daily activities. The OM will be responsible for managing multiple departments to help them achieve maximum productivity. This OM will be highly skilled in human resources, finance, and IT management, and be able to develop and maintain an environment of trust, diversity, and inclusion within the operations team.
Duties and Responsibilities:
- Maintain constant communication with managers, staff, and vendors to ensure proper operations of the company.
- Develop, implement, and maintain quality assurance protocols.
- Increase the efficiency of existing processes and procedures to enhance the companys internal capacity.
- Ensure that operational activities remain on time and within budget.
- Track staffing requirements, hiring new employees as needed.
- Oversee accounts payable and accounts receivable departments.
- Lead, motivate, and support a large team within a time-sensitive and demanding environment, including career development plans for direct reports and problem resolution.
- Manage data collection for the updating of metrics to achieve productivity targets, reduce cost per unit, eliminate errors, and deliver excellent customer service.
- Partner with cross-functional teams to improve proprietary tools and systems.
- Work closely with legal and safety departments to ensure that activities remain compliant.
- Oversee materials and inventory.
- Conduct budget reviews and report cost plans to upper management.
- Bachelors degree (or equivalent experience) in operations management, business administration, or related field.
- Working knowledge of management software programs, including QuickBooks and Payroll systems.
- Multiple years of financial and account reporting experience.
- Two or more years of proven success in an operations management role.
- Strong skills in budget development and oversight.
- Excellent ability to delegate responsibilities while maintaining organizational control of branch operations and customer service.
- Proficiency in conflict management and business negotiation processes.
- Knowledge of business productivity software and an aptitude for learning new applications.