Parish Secretary

Job Title: Parish Secretary

Company: All Saints Catholic Parish

Location: Hampstead/Surf City

Job Summary:
Position Summary:

The parish secretary plays a critical role in the mission and function of parish daily life. The secretary is the first face of the parish providing a warm first point of contact in the parish and communicating all aspects of parish life to parishioners. The parish secretary works in collaboration with the pastor and all three commissions.

All Saints is a vibrant, growing parish. Join us on our mission to Love God, Love Others, and Make Disciples.

Key responsibilities / day-to-day job functions

Office/parish reception – Phone and front desk management

Reception support from office ministry volunteers who support the areas below

• Answers phone – directs calls, takes messages
• Greets people
• Logs in donations received at front desk
• Mass Intentions
• Collects dropped off forms and distributes as needed

Parish communications

Parish communications across a variety of media with the support of parish volunteers.

• Bulletin
• Website
• Social media posts/Communications – FB, Instagram, Parish App, Constant Contact & general emails.
• Creates banners, weekly announcement slides
• Supports ministry communications across all 3 commissions
• Pastor communications
• Mail & deliveries – record and distribute, order postage
• Personal cards and flowers to sick or grieving parishioners
• Maintain list and order parishioner Christmas & Easter flowers
• Easter/advent card mailings
• Annual contribution report mailing

Calendars

Maintain church internal/external calendars

• Parish calendar – Maintains and schedules calendars of ministries/staff with staff support
• Pastor Calendar and meeting schedule
• Ensure staff meeting on schedule and monthly staff meeting luncheon ordered
• Schedule and maintain weekly visiting summer priest schedule and ensures keys/packet available for priest arrival

Parish registrations/data collection

• Maintain database in Realm with new parishioners, updating notes, compiling reports when needed
• Delegates parishioner data entry to trained volunteers
• Event and other registrations managed at the Commission (department) level
• Office supply management with volunteer support
• Works with copier vendor on copier issues
• Stationary supplies ordered and maintained

Reporting

• Compile Status Animarum reports from staff and inventory for Dean’s visit and other key reports throughout the year to parishioners and diocese

Finance Council Support

• Take meeting minutes at monthly finance council meeting

New parishioner welcome support

• Email and phone new families within a week of their registration or first time giving (when contact info is available for givers).
• Send list of newcomers to Welcome ministry
• Send follow up email to commission leads if newcomers are interested in learning more about ministry
• Follow up with newcomers in 3 months & 6 months after initial contact
• Send annual list to Welcome Team for annual newcomer reception

Minimum Requirements

• Employment is contingent upon applicant satisfactorily passing criminal background and reference checks
• Must complete diocese-sponsored Safe Environment Training within 60 days of hire
• Proficient in digital communications including professional social media, email platforms, Microsoft office suite, church management or related software, and multimedia and/or graphic design software.
• Ability to relate to and communicate with a wide constituency of people
• Knowledge and understanding of the Catholic faith.

· Minimum level of Education: High school diploma or equivalent

· Minimum amount of Work Experience: 2-5 years

Preferred Qualifications

• Associates degree or higher in office administration, business administration, or related field and experience
• Social media communications experience
• Familiarity with calendar management software and office productivity tools
• Proficient knowledge of Office 365 and Google Suite
• Experience supervising volunteers
• Strong communication skills with the ability to interact professionally with diverse groups
• Excellent organizational skills and attention to detail for accurate record keeping

Supervises: Parish reception/office volunteers

Position Start Date: 07/01/2024

Send resume and letter of interest to: admin@allsaintsccnc.org

Join our team at All Saints Catholic Church where you will have the opportunity to contribute to a welcoming community dedicated to spiritual growth, service, and fellowship. If you are a dedicated professional with a passion for administrative support in a faith-based environment, we invite you to apply for the Secretary position.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Hampstead, NC 28443: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $18