Front Office Secretary Clerical Position Alleghany High School

Front Office Secretary Clerical Position Alleghany High School 10 Month Position with Full Time Benefits Position Open Until Filled

GENERAL STATEMENT OF JOB

Under general supervision, performs a variety of technical and clerical tasks.  Employee may perform a wide range of tasks in order to support the efforts as needed in the front office of the school. Should be willing to meet the needs of all students and staff as needed.  Reports to a Principal.

SPECIFIC DUTIES AND RESPONSIBILITIES WILL OR MAY INCLUDE BUT NOT LIMITED TO THE FOLLOWING

• Answer multiple phone lines (both internal and external)
• Attendance for all students
• Call teachers when they have not submitted their attendance and remind them to do it
• Mark students tardy when they come in each morning 
• Mark students as early dismissal if they leave early
• Putting in student notes in Power School concerning attendance
• Creating door cards for all students and staff
• Operating the door card system and setting the cards up to print and then activate them
• Taking pictures of students and staff for the door cards
• Printing transcripts and filling out paperwork for the principal to sign for students to get their learners permit.
• Filing paperwork from Drivers Ed after a student has had behind the wheel
• Sending multiple emails daily in regards to student and staff information
• Helping the Athletic Director with gate duty assignments and our athletic program called Dragon Fly that houses all student information and data.
• Setting up bells for the bell system and making changes when testing or dismissing early
• Sending out calls to parents, students, and staff with announcements that they need to receive.
• County School Net Lead (Help teachers and students with SchoolNet issues)
• Writing down and making daily announcements
• NCVPS (responsible for enrolling students in the courses)
• Scheduling daily meetings on the school calendar
• Maintaining daily updates on the staff sheet that is shared through Google Drive
• Issuing parking passes for students and maintaining paperwork for being issued a pass
• Recording and reporting Firedrill times
• Assisting secure subs if there is a need in the mornings
• Other duties as instructed by the Principal

Constantly monitors the safety and well-being of students; monitors student attitudes and encourages self-esteem; assists students with becoming increasingly independent.

Maintains standardized records and documentation concerning the progress of students.

Performs general housekeeping duties in maintaining an orderly office and work space/

Performs various clerical duties as instructed. 

.

ADDITIONAL JOB FUNCTIONS
 

Participates in staff development workshops as required.

MINIMUM TRAINING AND EXPERIENCE
 

High School diploma required, associates degree preferred. Prior office experience is recommended.

MINIMUM QUALIFICATIONS OR STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
 

Physical Requirements: Must be able to use a variety of equipment and classroom tools such as computers, copiers.  Must be able to exert a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Due to amount of time spent standing and/or walking, physical requirements are consistent with those for a Regular Work load.

Data Conception: Requires the ability to compare and/or judge the readily observable, functional, structural, or composite characteristics (whether similar to or divergent from obvious standards) of data, people or things.

Interpersonal Communication: Requires the ability to speak and/or signal people to convey or exchange information. Includes receiving instructions, assignments and/or directions from superiors.

Language Ability: Requires the ability to read a variety of correspondence, reports, handbooks, forms, lists, etc. Requires the ability to prepare correspondence, simple reports, forms, instructional materials, etc., using prescribed format.

Intelligence: Requires the ability to apply rational systems to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists; to interpret a variety of instructions furnished in written, oral, diagrammatic, or schedule form.

Verbal Aptitude: Requires the ability to record and deliver information, to explain procedures, to follow oral and written instructions. Must be able to communicate effectively and efficiently in standard English.

Numerical Aptitude: Requires the ability to utilize mathematical formulas; to add and subtract; and to utilize decimals and percentages.

Motor Coordination: Requires the ability to coordinate hands and eyes rapidly and accurately in using office equipment.

Manual Dexterity: Requires the ability to handle a variety of office machines, etc. Must have minimal levels of eye/hand/foot coordination.

Color Discrimination: Requires the ability to differentiate between colors and shades of color.

Interpersonal Temperament: Requires the ability to deal with people beyond giving and receiving instructions. Must be adaptable to performing under stress and when confronted with persons acting under stress.

Physical Communication: Requires the ability to talk and hear: (Talking: expressing or exchanging ideas by means of spoken words. Hearing: perceiving nature of sounds by ear). Must be able to communicate via telephone.

KNOWLEDGE, SKILLS AND ABILITIES
 

General knowledge of student handbook rules.

General knowledge of procedures to follow in the event of an emergency.

General knowledge of the principles of organization and administration.

Ability to constantly monitor the safety and well-being of students.

Ability to motivate students.

Ability to maintain a clean and orderly environment. Ability to perform general clerical duties.

Ability to maintain order and discipline in common areas. Ability to operate common office machines.

Ability to maintain basic files and records.

Ability to understand and follow oral and written instructions.

Ability to establish and maintain effective working relationships as necessitated by work assignments.

DISCLAIMER
 

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.