Administrative Assistant

This position is responsible for assisting the Hatchery Manager in managing the administrative functions of the hatchery office.

Essential Duties and Responsibilities

· Supports Allen Harim’s vision, mission and values

· Primary phone coverage (first to answer all incoming calls)

· Prepare and mail all US/UPS/Fed Ex packages.

· Sort and distribute incoming mail.

· Handle all Hatchery Communications

· Assist with coordinating Hatchery meetings

· Assist with coordinating and monitoring work schedules

· Maintain supply inventory

· Input and maintain egg and chick inventories in MTECH

· Responsible for coordinating orders through SAP in a timely and proficience manner; including purchase requisitions and goods receipts

· May be called upon to assist with special projects and assume responsibility for the development, administration, and promotion of specific projects, as required.

· Preparing and distributing essential daily reports.

· Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

· Compiles documents and information and assists with meeting budgets and reports, and maintains meeting calendars and history.

· Create charts and graphs for use in presentations.

· Help create PowerPoint presentations.

· Perform large quantities of data entry.

· Manage the filing and storage of important documents and other sensitive communications.

· Perform other duties as assigned.

Education and/or Experience

· High School Diploma or Equivalent

· At least two years of Administrative Assistant and/or Executive Assistant experience

· Experience working within a poultry environment a plus

· Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)

· A high level of polish and professionalism

· Superior written and verbal communication skills

· Strong organizational skills

· Strong data entry skills

Knowledge/Skills

· Advanced MS Office skills (Word, Excel, PowerPoint, Outlook)

· Skilled in MTECH

· Skilled in SAP

· Superior written and verbal communication skills

· Strong organizational skills

· Must possess strong problem resolution skills.

· Must be able to deliver business results under pressure while championing performance improvement

· Must have expert customer service skills with a focus on problem resolution to complex issues.

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: One location