What are the responsibilities and job description for the Event Coordinator position at Alliance Marketing Partners?
THIS JOB IS NOT REMOTE
The candidate must be local to Philadelphia.
Please do not apply if you are not local to Philadelphia
Our dynamic marketing/advertising agency is looking for a team member to assist with concepting, planning and coordinating brand activation events. You must have at least 1-year of experience post-graduation in event execution and planning to be considered.
OVERVIEW:
This position of Event Coordinator requires a highly organized, hard-working event specialist to assist in the execution of the events Company executes on behalf of its clients. The day-to-day duties of the job include concepting event/activations, pre-event planning, event coordination, post-event reporting, and interfacing with client stakeholders and internal team members.
ROLES & RESPONSIBILITIES:
- Plan and execute numerous activations including, concept, communications, pre-event planning, on-site execution, and post-event reporting
- Contact and liaise with local, regional and national vendors engaged by Company to ensure all products and services are executed in a timely and cost-effective fashion
- Assist with creation, execution, and implementation of detailed operations timelines, checklists, etc.
- Carry out assigned tasks with limited supervision, including the management and implementation of event operational and/or hospitality tasks and projects
- Supervise and manage limited-term operations staff as well as on-site support staff
- Assist with set-up and execution of events
- Assist with office administration post-event including financial reconciliation, communications, etc.
- Implement best practices and standards in guest services at all events
REQUIREMENTS:
- Consistent, professional demeanor and relentless work ethic
- Demonstrate proven success in working with other team members and/or partners as well as promote a “team-oriented” attitude
- Developed experience, coordinating and managing event operations and hospitality
- Effective at managing an operational budget for maximum efficiency
- High level of initiative and works well independently as well as in a team environment
- Strong attention to detail and highly organized
- Well-developed analytical and problem-solving skills
- Possess excellent verbal skills and ability to communicate clearly and professionally are exceptional and you are comfortable presenting plans/materials to colleagues/clients
- You’re a self-starter
- You have a “no job is too small” attitude
- Able to lift 35 pounds
- You have proficiency with Microsoft Office Suite and comfortable learning other programs that may be required
- Ability to be flexible and able to travel and weekend/holiday work as needed
COMPENSATION:
- Varies as commensurate with the Candidate’s level of experience
- Includes full benefits package (medical, 401K, etc.)
