What are the responsibilities and job description for the Finance Administrator - Temp to Perm position at Allied Beverage Group?
Overview:
The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. It is a job expectation that all new employees have, at a minimum, the first dose of the COVID-19 vaccine and a negative COVID-19 test in advance of their first date of employment. If you completed the vaccine and it has been 2 weeks since final dose, then you aren’t required to complete the COVID-19 test. Allied will consider requests for reasonable accommodation based on medical condition, religious belief or pregnancy on an individualized basis. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Allied Beverage Group offers a competitive compensation plan which includes Health Insurance & Perks
EEO Statement:
Provide billing, back-up, and clerical support for Accounts Payable and Wholesale Accounts Receivable in Finance Department.
Responsibilities:
Wholesale Accounts Receivable:
- Collate and verify supplier bill back invoices and backup; scan to suppliers
- Maintenance of online supplier email contact list
- Billing of monthly merchandising, graphics, and combo charges to suppliers
- Filing of supplier bill backs; maintain virtual supplier A/R files
- Coverage of certain job duties in absence of A/R administrators including collections and handling of supplier inquiries
Accounts Payable:
- Filing of vendor invoices; maintain A/P vendor files
- Pulling of vendor invoices for weekly check run
- Coverage of certain job duties in absence of A/P administrators including posting of vouchers for payment and handling of vendor inquiries
Finance:
- Coverage for Finance Exec Admin during absences
- Handle returned Retail Incentive (RIP) checks via follow-up with sales reps and customers
- Assist finance Exec Admin with clerical duties as needed
- File monthly journal entries and backup
- Special projects, as assigned by VP Finance and Corporate Accounting Manager
Performance Standard:
- All supplier bill back invoices are billed accurately
- Bill back Invoices are collated and mailed or scanned to suppliers within 24 hours of receipt
- Vendor invoices are matched to checks/ACH’s on a timely basis, and filed within 2 business days of check run
Educational Requirements:
- High School Diploma
Training and/or Experience:
- Experience in office environment
Knowledge, Skills, Abilities:
- PC, Excel and general computer skills, detail oriented, numbers aptitude, good organizational skills, ability to follow directions and work independently
Autonomy/Accountability:
- All decision making outside of the normal work activity assigned, must be approved.
Impact/Scope:
- Completion of A/R tasks accurately and efficiently affects the timely billing and collection of supplier receivables.
Liasons:
- Limited contact with supplier reps and portfolio managers.
Other Requirements:
-
Knowledge of Microsoft Office, PC and office equipment.
- Numbers aptitude and attention to detail.
The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct a drug and background check for all new team members post-offer and prior to the start of employment. It is a job expectation that all new employees have, at a minimum, the first dose of the COVID-19 vaccine and a negative COVID-19 test in advance of their first date of employment. If you completed the vaccine and it has been 2 weeks since final dose, then you aren’t required to complete the COVID-19 test. Allied will consider requests for reasonable accommodation based on medical condition, religious belief or pregnancy on an individualized basis. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.
Allied Beverage Group offers a competitive compensation plan which includes Health Insurance & Perks
Medical, Dental, Vision, 401K plan, Life Insurance, Long Term Disability, Flexible Spending Account, Employee Assistance Program, Pet Insurance Plan, etc.
Referral bonus, Associate recognition, discounts with several vendors, etc.
Referral bonus, Associate recognition, discounts with several vendors, etc.
EEO Statement:
Allied Beverage Group is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, genetic information and other legally protected characteristics.
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