Accounts Payable Specialist

Accounts Payable Specialist

Job Description

Direct Manager: Controller

Direct Reports: None

Location: On-site (Opelika, AL)

The Company:

Alligare, LLC, located in Opelika, AL, is a global leader in providing turn-key vegetation management solutions. Alligare specializes in strategic markets consisting of Aquatic, Forestry, Range and Pastureland, Railroads, Adjuvants/Additives and Vegetation Management. Our specialties include both developing and distributing custom made herbicides to a variety of clients for a variety of situations.

Alligare specialists, having trained knowledge and expertise, can give both better advice, faster service, and a more cost-effective solution than a traditional sales force could offer. With Alligare’ s methods of delivering results-oriented, market-based solutions, we are able to always reach the same results with our products – unsurpassed performance and value.

Position Overview

Reporting to the Controller, the Accounts Payable Specialist will be responsible for monitoring the outflow of capital for the company, ensuring accuracy and timeliness of payments.

Duties and Responsibilities:

• Process vendor invoices for payment to keep assigned workload current with on time payments
• Be willing to serve as a backup for others
• Help department maintain documented procedures
• Research potential duplicate or overpayments
• Validate vendor invoices for accuracy
• Charges expenses to accounts and cost centers by analyzing invoices, recording entries
• Pays vendors by monitoring discount opportunities, verifying federal id numbers, scheduling and preparing checks/ACH/wires, and resolving purchase order, contract, invoice, or payment discrepancies and documentation
• Ensures credit is received for outstanding memos
• Maintains accounting ledgers by verifying and posting account transactions
• Verifies vendor accounts by reconciling monthly statements and related transactions
• Ensures vendor sales tax charges are correct before invoice payment
• Protects organization’s values by keeping information confidential
• Updates job knowledge by participating in educational opportunities
• Accomplishes accounting and organization mission by completing related results as needed
• Performs Account Reconciliations ensuring accounts balance and identifying reconciling items
• Coordinates Intercompany Reconciliations for AP balances
• Ensures positive pay is utilized for applicable payments
• Reconcile credit card expenses, ensure approvals in place, before payment
• Perform a three-way match, where applicable, before payment
• Prepare payment vouchers and file after payment
• Obtain management approval, W9, and other applicable information for new vendors for entry in ERP system
• Reconcile bank transactions daily to the ERP system
• Perform other departmental functions as requested by Management

Competencies:

• Ability to work as a team member and independently.
• Take initiative for responsibilities to determine scope of work, steps required to complete, etc.
• Ability to review own work for accuracy and completeness.
• Good communication and interpersonal skills
• Detail oriented, analytical skills
• Ability to understand and address internal and external customer issues
• Ability to take the initiative to identify opportunities to improve the AP function.

Qualifications and Experience:

• High School Diploma or GED
• Minimum of 2 years of experience in AP processing or related Accounting work
• College degree or degree progression is a strong plus
• Manufacturing and/or Chemical Industry a strong plus
• MS Excel experience is required. Microsoft Office suite experience is a plus
• ERP knowledge and experience are required. SAP SBO is a plus.

An essential element of Alligare’s culture is our commitment to diversity. Alligare is an Equal Opportunity/Affirmative Action Employer. We consider applicants, and make all employment decisions, without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, or any other legally protected status. We are committed to recruiting and retaining the best talent in our industry.