What are the responsibilities and job description for the Executive Assistant position at AlphaGraphics - US514?
Benefits:
- 401(k) matching
- Health insurance
AlphaGraphics in the Cultural District is looking to add an Executive Assistant to our team!
We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on teamwork. We are a woman owned business and we embrace and capitalize on technology to succeed.
Responsibilities:
We help businesses and organizations grow and promote themselves through a wide range of print, signage, direct mail, branding and marketing services. We provide a collaborative and energetic work environment built on teamwork. We are a woman owned business and we embrace and capitalize on technology to succeed.
Responsibilities:
- Manage daily tasks.
- Communications and organization of tasks.
- Proficiency and comfort with various software and technology applications.
- Work as a team member in a collaborative work environment.
- Assist with preparation of presentations.
- Liase with supporting Leadership Team admin needs.
- Organize personnel files and stay current on culture influence.
- Assist with contact and communication with customers and vendors.
- Schedule appointments, facilitate meetings, travel arrangements, and events.
- Create and edit various documents, such as correspondences, reports, presentations, and others with extreme accuracy and attention to detail.
- Handle confidential and sensitive information using discretion and integrity.
- Manage multiple tasks with competing deadlines in an orderly and efficient manner while being able to anticipate the CEO’s needs and act with foresight.
- Assist the CEO with personal and professional tasks as required to help ensure a smooth integration of professional and personal life.
- Perform other duties as assigned.
Requirements:
Required:
- Bachelor’s degree or equivalent work experience.
- Demonstrated experience as an executive assistant or similar capacity, supporting executives and managing complex projects.
- Support writing and communications.
- Experience solving problems and developing strategies for completing tasks.
- Excellent organizational, time-management and multitasking skills.
- Excellent analytical, problem-solving, decision-making skills.
- Strong interpersonal skills with a strong, proactive and responsive demeanor.
- Proficiency using Microsoft Office Suite, Google Workspace, Excel, Power Point and other software and video conferencing tools.
- Excellent verbal and written communication and presentation skills.
- Proven work ethic.
- Ability to exercise good judgment.
- Ability to work overtime as needed.
- Must be able to work in office during regular business hours.
- Must love dogs, black pugs
Executive Assistant
Cambridge Visa & Legal Consultants -
Pittsburgh, PA
