What are the responsibilities and job description for the Accounts Payable Associate position at Aman?
Position Overview
The Accounts Payable Associate is responsible for all functions of the accounts payable process.
Responsibilities
Essential Functions:
The Accounts Payable Associate is responsible for all functions of the accounts payable process.
Responsibilities
Essential Functions:
- Receive invoices from vendors and organize into the accounts payable process.
- Send invoices to managers for approval, including via Adobe sign.
- Review accuracy of vendor invoices to approved purchase orders, correct taxation, and properly code and prepare invoices for entry into the accounting system.
- Maintain all open accounts payable invoice files, process invoices for payment (check, ACH and wire) in conjunction with the Financial Controller’s approval, and file in paid invoices file.
- Send ACH and wire remittances to vendors and Spa Contractors as required. Prepare and send check payments via mail or for pickup.
- Ongoing research of vendor statements to open and paid accounts payable records including correspondence with vendors to ensure accuracy of accounts.
- Prepare and pay all health center therapist commissions every other week, including cross-referencing of SpaSoft and Opera to input data in Spa spreadsheet
- Review the accounts payable aging on a regular basis. Research any vendor inquiries.
- Run and file all month end accounts payable reports.
- Work closely with all department heads and coordinators on requests for information.
- Assistance with physical inventory as required.
- Assistance with purchasing and receiving as required.
- Prepare check requests for first of the month payments and other vendors as required.
- Scan any non-electronic invoices as required (Propane, Capex, Villas)
- Create and post UDABC invoices with payment notices.
- Assist other team members with projects and tasks as assigned by the Assistant Financial Controller and Financial Controller.
- Great organizational skills and knowledge of standard filing systems with excellent verbal and written skills.
- Knowledge and experience with Microsoft Word, Excel, and Outlook.
- Experience with accounting systems and the accounts payable process preferred.
- Experience in a hospitality setting preferred.
- Must handle sensitive information in a confidential manner.
- Proven ability to perform administrative duties that include maintaining accurate, confidential, and auditable records.
Salary : $42,400 - $53,700