What are the responsibilities and job description for the Editorial Coordinator position at American Association Of Nurse Anesthetists?
This position is considered Hybrid with an expectation to be in the Rosemont, IL office 1-3 times a month for All Staff Meetings, trainings, and department meetings. The compensation for this role will be based on experience within the given range on the job posting.
SUMMARY
Oversees and participates in the production of the AANA Journal manuscript and other publications such as supplements and sponsored articles. Primary responsibilities include implementing strong writing and editing skills to manage content through the review and proofreading process for the manuscripts to be finalize for publication in the AANA Journal.
MAJOR DUTIES & RESPONSIBILITIES
Serves as primary liaison with authors and reviewers on new manuscripts submitted to the AANA Journal via the Editorial Manager system. Provides initial review of manuscripts and performs technical checks.
Schedules meetings and educational programs and gives presentations on how to submit new manuscripts in the Editorial Manager system.
Participates in planning and helps present educational sessions held during the biannual Writers Workshop for reviewers at Annual Congress.
Works closely with the Editor-in-Chief (EIC) and Managing Editor in communicating with manuscript authors and coordinating publications.
Works with EIC to add reviewers with subject matter expertise in order to guarantee the smooth flow of manuscripts going through the Editorial Manager system (both new and revised), and generates statistical reports.
Maintains a list of AANA Journal priorities and supports collaboration between the EIC and the Editorial Panel.
Provides proofreading of articles as needed, including the application of AMA style for editing and formatting.
Oversees and troubleshoots the workflow of submitted manuscripts to ensure issues are addressed promptly to avoid missing publication deadlines. Assigns keywords and classifications to manuscripts to aid in searchability in Editorial Manager.
Actively communicates with authors of submitted manuscripts and reviewers to address issues identified during the editorial review process.
Oversees processes related to subscription opt-outs and mailing labels to ensure timely delivery of printed editions.
Provides help implementing the Equator Guidelines to reviewers evaluating newly submitted manuscripts.
Assists with major Journal initiatives as appropriate including but not limited to transitioning to a new website platform and coordinating with internal and external staff to complete impact factor generation process.
Manages member inquries received from Membership and other divisions.
Facilitates CE development for the AANA Journal Course including confirmation of proper documentation to receive ANCC credentialing.
Serves as a communication liaison to the AANA Journal volunteers, schedules meetings, prepares agendas and takes minutes for all committee conference calls. Works with EIC and Managing Editor to produce the Journal’s Annual Report.
Processes monthly invoices from vendors.
Reviews AANA Journal budget and monthly expenditures, and identifies and reports any issues to the Sr. Director of Research and Quality.
Want to help get your resume to the top? Take a look at the experience we require:
EXPERIENCE & SKILLS
EXPERIENCE:
- Minimum of 3 years' experience working in manuscript management or editorial role for journals or publications.
SKILLS:
- Excellent verbal and written communication skills.
- Proficient with Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook).
- Strong social, oral and written communication skills for contact with members and the public.
- Efficient in time management: comfortable working independently.
- Able to meet deadlines.
- Attention to detail.
- Experience in Editorial Manager or other similar software preferred.
EDUCATION/CERTIFICATIONS/LICENSES:
- Bachelor’s degree in Journalism, Communications, English, or similar/relevant field required.
Compensation & Benefits:
AANA invests in its people. Here are the main components of our total rewards package.
- Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
- Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs; eligibility for an incentive program is based on the type of position.
- Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
- Professional Development – Each department has a budget every fiscal year for you to use toward professional development or you may also be a mentor/mentee in our internal mentoring program.
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Work-Life Balance – AANA offers Paid Time Off (PTO) at a minimum of 15 days per year for new employees that is prorated for your first year of hire. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year as well as:
- AANA offers a compressed work week schedule.
- Paid Winter Closure- AANA is closed from December 25th through January 1st each year.
- 3 Floating Holidays per year
- 1 “Culture/Heritage Day” per year for those that want to celebrate a holiday that is relative to their culture and/or heritage
- 1 “Volunteer Day” per year- exchange one workday per year for a full day of volunteering at a non-profit organization of your choice
- Tuition Assistance – We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.
A Little Bit About Us:
The American Association of Nurse Anesthesiology (AANA) advances, supports, and protects nurse anesthesiology. We are the transformative leader in driving innovation and patient-centered excellence in anesthesia and healthcare. Our core values include Integrity, Member-Centered Approach, Diversity, Equity & Inclusion, Advocacy, and Growth Through Excellence. Our motto is “Safe and effective Anesthesia Care for Every Patient.”
Headquartered in Rosemont, Illinois, and founded in 1931, AANA has a longstanding history of supporting Certified Registered Nurse Anesthetists (CRNAs), helping to improve patient care, and advancing the nurse anesthesiology profession overall. With more than 65,000 CRNAs and nurse anesthesiology resident members and 130 staff members, AANA is the transformational leader driving innovation and excellence in healthcare. Interactions with key stakeholders, such as members, professional organizations, government, and payors, will help to advance these objectives in support of the professional practice of anesthesiology.
Why work at AANA?
Our culture at AANA and appreciation for work-life balance is unmatched. At AANA, we put our employees first and understand they are our greatest asset. Leadership at AANA has open eyes, open ears, and open minds. Our goal is to continually find ways to improve both the CRNA profession and overall employee experience for our staff.
EEOC STATEMENT
As an equal opportunity employer, AANA is committed to maintaining a workplace in which all employees have an opportunity to participate and contribute to the success of the business and are valued for their skills, experience, and unique perspectives. To provide equal employment and advancement opportunities to all individuals, AANA strictly prohibits discrimination against all employees and applicants for employment on the basis of race, color, national origin, religion, sex, pregnancy (including childbirth and conditions related to pregnancy or childbirth), ancestry, age, disability, creed, genetic information, marital status, membership in the national guard, military service or veteran status, sexual orientation, gender identity or expression, or any other basis protected by applicable law. Accordingly, all employment decisions at AANA, including but not limited to in recruiting, hiring, compensation, training, promotions, discipline, and termination will be made based only on individual merit, qualifications and abilities, and AANA’s and resources