What are the responsibilities and job description for the Administrative Assistant position at American Building Group LLC?
Benefits:
- Bonus based on performance
- Free food & snacks
- Opportunity for advancement
- Paid time off
- Training & development
- Competitive salary
We are a local construction company looking for an Administrative Assistant to work in our Portland, ME office, Monday through Friday.
A brief description of the responsibilities of the office assistant are as follows:
· Communications with clients through phone, email, and during in person meetings.
· Maintaining and processing light accounting projects that include data entry, payroll,
A/R and some A/P, in a timely manner.
· Assisting with document preparation and filing of proper forms with the various municipalities.
· Reconciling month end financials.
· Maintaining accurate staff, contractor, and client files.
· Printing, copying, and creating necessary documents for projects.
· Maintaining accurate timeclock records, assigned tasks and daily logs through Buildertrend.
Buildertrend is a construction-based software program. Must have an interest in learning this program.
· Assist in managing various schedules for multiple projects as needed.
· Obtain quotes from vendors for projects in que.
We are looking for someone with the following qualifications:
· Minimum 1-year reception/administrative experience.
· Intermediate knowledge of Quickbooks online platform.
· Intermediate knowledge in Microsoft Office applications including Excel and Word.
· Ability to work individually and as part of a team.
· Problem solving skills and impeccable attention to detail.
· Excellent verbal and written communication skills.
· Ability to multitask, manage time wisely, and work under pressure.
· Knowledge of Social-Media, and Sketchup software a plus. Willing to train the right person.
Physical Requirements
· Must be able to sit and/or stand for up to 8 hours per day
· Must be able to bend down to reach items in cabinets
· Must be able to lift up to 5 lbs at a time
Competitive pay rate to be based on experience.
Call for more information 207-800-5004 or email americanbuildinggroup@yahoo.com