What are the responsibilities and job description for the Inventory Purchasing Coordinator position at American Kennel Club?
The Inventory Purchasing Coordinator is required to actively engage professionally through various forms of communication across multiple departments and management levels within the organization including outside suppliers. Managing inventory levels of assigned products and coordinating delivery timelines by following purchasing policies and procedures. This position is required to perform various processes such as data entry, invoice processing, inventory cycle counts, generating purchase orders, and processing orders through the Sage X3 inventory management system.
*This position is hybrid requiring onsite in our Raleigh office.
Primary Job Duties
- Maintain current stock levels and determine when additional product is required utilizing a low stock report that is generated by set order points.
- Must make informed purchasing decisions and effectively collaborate with internal departments when ordering products based on current stock, usage, best price at time of order, and other specifics may be included.
- Maintaining accurate digital records along with file samples.
- Coordinating with internal departments and vendors to ensure the delivery of goods and services.
- Execute printing of all In-House Print Jobs, Release Orders from established Blanket Purchase Orders, and purchase non-inventory items upon request.
- Assures that all records are maintained accurately, including matching purchase orders, receipts, and packing slips with properly coding invoices for payment.
- Daily enters all inventory transactions; reconciles, and codes invoices with budget information, creates invoice vouchers for payment and follow-up with Accounting and Suppliers to resolve any invoice issues or discrepancies.
- Process inventory receipts and miscellaneous adjustments as requested to ensure the accuracy of inventoried items.
- Enter and process AKC Internal requisitions, and AKC Booth orders, and place office supply and packaging orders on time to meet the client’s required date.
- Produce monthly sales tax report for Finance, prepare documentation for monthly stud book printing and other reporting when needed.
- Performing routine inventory cycle counts as required to ensure inventory accuracy.
Required Skills, Specialized Knowledge and Competency Requirements
- Knowledge of basic inventory control processes and accounting principles.
- Must have strong skills in data entry, Word, and Excel spreadsheets.
- Highly motivated with strong organizational skills and very detail-oriented.
- Accepts an attitude of teamwork and can multi-task in a highly cross-functional team environment.
- Must be able to plan and organize multiple projects simultaneously with competing demands and deadlines.
- Respond timely to issues that require a decision, and ensure desired results are achieved utilizing consistent follow-through.
- Maintain, review, and report any issues with departmental digital files and a matching sample of each product to ensure that
records are up-to-date and accurate. - Ability to use, interpret, calculate, and handle numbers logically in determining usage and pricing of products or services.