What are the responsibilities and job description for the Aministrative Assistant position at American Legion Auxiliary Department of Oregon?
Job Overview
We are seeking a highly organized and proactive Assistant to support our team in various administrative and operational tasks. The ideal candidate will possess strong project coordination skills and have a knack for managing multiple responsibilities efficiently. This role is essential in ensuring smooth office operations and providing excellent front desk support.
Responsibilities
- Coordinate and manage projects, ensuring timelines are met and resources are utilized effectively.
- Handle incoming calls and inquiries through phone systems, providing exceptional customer service.
- Maintain organized filing systems for documents, both physical and digital, ensuring easy access to information.
- Assist with front desk duties, welcoming visitors and directing them appropriately.
- Support event planning efforts by coordinating logistics, scheduling venues, and managing attendee communications.
- Perform various administrative tasks such as typing documents, preparing reports, and managing office supplies.
- Utilize computer literacy to operate office software efficiently, including word processing, spreadsheets, and presentation tools.
- Collaborate with team members to streamline processes and improve organizational efficiency.
Experience
- Proven experience in an administrative or assistant role is preferred.
- Familiarity with project coordination principles is a plus.
- Strong organizational skills with the ability to multitask effectively in a fast-paced environment.
- Proficiency in using phone systems and standard office equipment.
- Excellent communication skills, both verbal and written, are essential for interacting with team members and clients.
- A background in event planning or coordination is beneficial but not required.
If you are a motivated individual looking to contribute to a dynamic team while honing your administrative skills, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: From $19.00 per hour
Expected hours: 40 per week
Benefits:
- Paid time off
Work Location: In person
Salary : $19