What are the responsibilities and job description for the Program Operations Coordinator position at American Medical and Trade Institute?
Program Operations Coordinator (Part-Time, 20 Hours /Week)
American Medical and Trade Institute (AMTI)
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals
Competitive Hourly Rate • Flexible Schedule • Ideal for School-Based Professionals
American Medical and Trade Institute partners with high schools across New Jersey to deliver nationally recognized certification programs in Allied Health, Public Safety, Criminal Justice, and high-demand career pathways. We are seeking a part-time Program Operations Coordinator who can support our instructors, communicate with school administrators, and ensure smooth operations across multiple program sites.
This role is especially well-suited for candidates with experience working in a principal’s office, school main office, guidance department, or district administrative environment.
Key Responsibilities
School Program Coordination
- Serve as the primary point of contact for AMTI instructors across multiple high school locations
- Ensure daily attendance, weekly reports, clinical logs, and waivers are submitted accurately and on time
- Communicate professionally with principals, administrators, and school staff
- Conduct virtual or on-site check-ins to confirm classes are running to AMTI standards
Operational & Administrative Support
- Maintain all program records, rosters, and compliance-related documentation
- Support the onboarding of new instructors and assist with scheduling, materials, and classroom needs
- Prepare weekly program summaries and help manage the operational flow of programs
- Provide direct administrative support to AMTI leadership, including follow-ups and issue tracking
Accountability & Leadership
- Hold instructors accountable for deadlines and program expectations
- Identify issues early and escalate to leadership as needed
- Represent AMTI professionally in all communications
Ideal Background
We strongly encourage candidates with experience in:
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Principal’s Office Administration
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Assistant to a Principal or Vice Principal
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School Main Office Support
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Guidance Office Coordination
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District Program Support / Student Services
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CTE or vocational program administration
Your familiarity with K–12 workflows is a major advantage in this role.
Required Qualifications
- Strong communication skills and confidence in interacting with school administrators
- Highly organized with excellent follow-through
- Experience coordinating staff, programs, or operations across multiple locations
- Ability to work independently, prioritize tasks, and meet deadlines
- Proficiency with Google Workspace, shared drives, email, and virtual meeting platforms
Preferred Qualifications
- Experience in Allied Health, CTE, or school-based program support
- Bilingual (English/Spanish)
- Familiarity with compliance documentation and high-school administrative processes
Schedule & Compensation
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Part-Time, 20 Hours /Week with flexible scheduling
- Primarily remote with occasional school visits
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Competitive hourly rate based on experience
Who Thrives in This Role
You’ll be successful here if you:
- Stay organized in fast-paced, multi-site environments
- Are assertive and professional when following up with instructors
- Communicate clearly with school administrators
- Enjoy supporting programs that impact students directly
Salary : $35 - $50