What are the responsibilities and job description for the Project Specialist position at American Process Management?
American Process Management (APM) is hiring a Project Specialist to join our team. APM is a project management and data analytics company supporting large scale industrial capital projects ranging from $100 million to over $3 billion in total cost.
This is a full-time position and will support a portfolio of projects. We offer a very competitive salary, 401K plan with company match, top-tier comprehensive benefit package, generous time off policy, and a collaborative working environment.
Responsibilities
- Ensure accurate completion, tracking, and routing of project invoice payments.
- Review invoices to ensure proper coding; provide reviewed/edited invoices to cost analyst.
- Assist in contract management, purchase order management, and cost tracking.
- Support issuance of purchase orders and change orders.
- Update invoice logs to ensure timely tracking and processing of invoices, dollar tracking, current contract values, and accurate tax assignments.
- Support preparation of monthly financial accruals.
Knowledge, Skills & Abilities
- Proficient computer skills and computer software (i.e., Word, Excel, Outlook, SAP, Oracle, etc.)
- Experience in PO management and invoice reconciling process
- Ability to learn company accounting system interfaces, processes, and procedures.
- Excellent written and verbal communication skills.
- Experience working in a fast-paced environment.
- Ability to work effectively with a team or independently.
Strong background in contract administration and compliance is preferred.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Invoice Reconciling: 1 year (Preferred)
Ability to Relocate:
- Vestavia Hills, AL 35216: Relocate before starting work (Required)
Work Location: Hybrid remote in Vestavia Hills, AL 35216