Affiliate Manager

Overview

The Affiliate Manager is responsible for coordinating day-to-day operations of the APHA Affiliate Affairs department. This position serves as the point of contact for APHA’s 53 state and regional Affiliates, providing communication, logistics and support for their members and leaders. The Affiliate Manager is a highly organized individual who can coordinate budgets, travel, onboarding and offboarding and more with new leaders. The Affiliate Manager oversees planning and coordination of many National Public Health Week activities and supports internal APHA communication regarding the initiative. The Affiliate Manager works closely with other members of the Affiliate Affairs team and other APHA units including Membership, Government Relations, Strategic Communications and the Center for Public Health Policy.

Responsibilities

Support APHA’s 53 Affiliate member organizations and their leaders. Schedule and plan annual training provided to new Affiliate leaders in Washington, D.C., including managing travel budgets and reimbursements. Serve as APHA staff liaison to the Council of Affiliates, and coordinate in-person meetings in Washington, D.C., and at APHA’s Annual Meeting for the council. Utilize communication channels, including social media and newsletters, to share updates and reminders with Affiliate leaders and members about APHA requirements, deadlines and opportunities. Maintain and update websites and web portal to disseminate information to partners and broader network. Manage APHA presidential travel for visits to Affiliates. Participate in the planning and implementation of APHA and Affiliate Affairs programs, meetings and services. Activities may include but are not limited to: undertaking special research assignments related to grant making, assisting with needs assessments and the development of evaluative tools, coordinating Affiliate education and training schedules, administrative tasks and working with Director of Affiliate Affairs to identify funding sources for National Public Health Week. Lead annual Affiliate dues assessment project working with Accounting department. Perform other duties as assigned.

Qualifications

One-three years’ affiliate or membership management experience. Minimum of one year project/grant management experience, preferably in a non-profit setting. Proven experience and expertise in database management (membership, content, etc.). Proven exemplary customer service, membership/volunteer management or grassroots organizing and working with leaders and general membership alike. Demonstrated organizational, analytical, logistical and budget management skills. Ability to work creatively with partner organizations, volunteer leaders and staff. Strong written and verbal communication skills. Ability to manage multiple projects and competing deadlines. Proficiency in personal computers and related software applications.

Must be able to work occasional evening and weekend work as job duties or projects require it.

Travel to the Annual Meeting is required with other occasional travel possible.

Requires occasional lifting and moving up to 25 pounds.

Position is based in downtown DC near several metro stations.  Hybrid work environment.  Hours: 35 hours a week, full-time, Monday - Friday (daytime).  Number of openings: 1.

Applicants who meet the requirements and are interested in being considered for this position should upload the following information (please include your last name in all filenames when uploading materials.  You should use this format: LastName.CoverLetter):

• Cover letter;
• Resume;
• A writing sample;
• Salary requirement;
• At least 2 supervisory references and 1 professional reference (name, title, company name and phone number and email).

Vaccination Policy: New Hires and Employees must adhere to APHA COVID-19 Vaccination Mandate Policy.

CLOSING DATE:          Open Until Filled

EEO/AA/VETS/DISABILITY.  APHA is strongly and actively committed to diversity in its workplace.