Associate - Accounts Payable

This position is responsible for meeting the goals and objectives of the organization by preparing and processing
vendor invoices under the general supervision of the Senior Accountant. Prepares payment runs, provides data for
month-end accruals and ensures 1099 compliance.

To perform this job successfully, an individual must be able to perform each essential job function satisfactorily.
Reasonable accommodations may be made, upon request, to enable individuals with disabilities to perform the
essential functions.

• Responsible for executing the accounting procedures of the company.
• Oversee customer payment processing and vendor payment preparation, including uploading bank files,

preparing cash requirement reports, and handling bank deposits for received customer payments.

• Process vendor invoices and employee expense reports for payments, ensuring timely entry into the

company's accounts payable system to secure early payment discounts and comply with purchasing
policies.

• Setting up new vendors on the A/P system and providing requested information to establish credit,

including tax exemption certificates and W9’s.

• Assisting in identifying required month-end accruals for goods or services received, but not invoiced, and

all other duties as required.

• Preparing monthly/quarterly/year-end financial reports, schedules, audits, and statements including, but

not limited to full cycle 1099 Information Returns.

• Reconciling selected general ledger accounts as assigned by the Assistant Controller.
• All other duties as assigned.

Qualifications, Education and Experience

• Bachelor’s degree in Accounting or related field and two plus years of accounting experience; or 3 plus

years of related experience and /or training; or equivalent combination of education and experience

• Experience using Microsoft Office Suite (Word, Excel, PowerPoint), Visio, Outlook Email, and calendar.
• Maintains strict confidentiality and protects privacy of confidential/sensitive information.
• Exceptional time management and organization skills. Ability to manage multiple tasks and projects

simultaneously establishing priorities to meet deadlines.

• Ability to communicate effectively (verbal, written, and presentations) with executive leadership, staff,

and internal and external clients.

• Proactive; exercises sound judgment and decision-making; able to identify problems and needs and

develop solutions and/or options.

• Self-confident, self-motivated polished professional who thrives in a challenging, fast-paced environment.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)