What are the responsibilities and job description for the Administrative Assistant position at Ample Electric, Inc.?
Job Title: Administrative Assistant
Location: Sacramento, CA
Reports To: Executive and Service Team
About Us:
Ample Electric, Inc. is a trusted union electrical and heavy civil contractor based in Sacramento, CA. For over 15 years, we have delivered high-quality infrastructure, energy, and utility projects throughout Northern California. We pride ourselves on our commitment to safety, performance, and service—backed by a skilled and dedicated team.
Position Summary:
Ample Electric is seeking a proactive and detail-oriented, full-time Administrative Assistant to support our office operations. This individual will play a key role in maintaining administrative workflows, supporting project and financial documentation, and helping to ensure a professional and organized work environment.
Key Responsibilities:
- Answer and direct incoming phone calls in a professional and courteous manner
- Check, document, and route office voicemails to appropriate personnel
- Perform data entry for accounts payable
- Assist with accounts receivable entry specific to the Service Department
- Order and manage office supplies as directed
- Enter Purchase Orders as requested by project managers or supervisors
- Maintain physical and digital filing systems for administrative and project documents
- Provide general administrative support including document preparation, scanning, and mail distribution
- Manage and update the company’s office calendar, including scheduling reminders for meetings, deadlines, and events
- Send daily calendar reminders to staff for upcoming tasks and appointments
Qualifications:
- High school diploma or equivalent required
- 2 years of administrative or office support experience, preferably in a construction or service-based environment
- Proficient with Microsoft Office Suite (Outlook, Excel, Word)
- Strong communication and organizational skills
- Ability to manage multiple tasks with attention to detail and deadlines
- Experience with accounts receivable invoicing preferred
Compensation: Pay range varies widely depending on experience and qualifications. Compensation will be commensurate with the candidate’s background and ability to contribute to the team.