Operations Manager

Health Benefits: 100% employer contribution towards employee and family premiums 

District: Award-winning schools

Community: World-famous attractions

BASIC FUNCTION

Under the direction of the Director of Maintenance and Operations, the Operation Manager plans, coordinates, and supervises the work of District equipment operations, custodial and grounds crews, irrigation and the integrated pest management services; supervises and oversees the repair and maintenance to grounds and custodial equipment; maintains records, compiles data, and prepares routine reports.

MINIMUM QUALIFICATIONS

Any combination of experience, education and training that would likely provide the required knowledge and abilities is qualifying. A typical combination would be the following:

EDUCATION:

Graduation from high school or equivalent. A Bachelor’s degree in a related field is preferred.

EXPERIENCE:

Four years custodial or grounds maintenance experience including two years of management experience.

SUBSTITUTION:

An Associate’s degree or higher may substitute for one year of the management experience requirement.

LICENSES AND OTHER REQUIREMENTS:

Possession of a valid, appropriate California driver's license at time of appointment, and throughout employment in a position in this classification.

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Experience in setting, enforcing, and updating standards for the custodial and grounds operations
• Efficiency in math and measurements
• Extensive computer skills such as Microsoft Word, Excel, PowerPoint, Google Sheets, emailing, setting up zoom meetings, printing, scanning and other related computer tasks
• Experience in writing and running reports
• Verbal and writing skills
• Experience in using work order systems (either Schooldude or Facilitron preferable) 
• Methods, materials and equipment used in industrial custodial, athletic field maintenance, and routine grounds keeping
• Routine record-keeping practices
• Applicable laws and regulations
• Applicable safety requirements and practices
• Work scheduling methods

ABILITY TO:

• Supervise plant managers, custodians, grounds keepers, equipment operators, irrigation technicians, and other crews performing grounds related work
• Manage large budgets
• Manage tree maintenance, athletic fields, and related grounds/irrigation renovations
• Lead large group meetings
• Handle high volume requests
• Plan and organize routine training
• Communicate effectively with administrators, other supervisors, and the community
• Hire, coach, and evaluate direct subordinates
• Inspect and monitor operations
• Plan, lay out, schedule and assign work of equipment operation, custodial and grounds crews
• Analyze and apply standard rules and regulations to specific situations
• Devise and adopt work procedures and record-keeping systems to meet District needs
• Communicate effectively both orally and in writing
• Make arithmetic computations with speed and accuracy
• Work from blueprints and rough sketches.
• Operate a vehicle observing legal and defensive driving practices.
• Understand and follow oral and written instructions.
• Establish and maintain cooperative and effective working relationships with others.

PHYSICAL DEMANDS

The work requires some physical exertion, such as long periods of standing; recurring bending, crouching, stooping, stretching, reaching, or similar activities like climbing ladders; recurring lifting of moderately heavy items (50lb or more). The work may require specific, but common, physical characteristics and abilities, such as above average dexterity to operate hand and power tools.

WORK ENVIRONMENT

The work can be indoor or outdoor; involves moderate risks or discomforts that require special safety precautions, e.g., working around moving parts, carts, or machines; exposure to fumes, dust, and odors. Employees may be required to use protective clothing or gear; drives a vehicle to conduct work.

HAZARDS

Working at heights.

Note: The duties below are intended to describe the general nature and level of work being performed by employees in this classification, and are not to be interpreted as an exhaustive list of responsibilities. 

GENERAL ESSENTIAL DUTIES

• Plans, coordinates, and supervises the work of district equipment operations, custodial, grounds crews, irrigation, and the integrated pest management services; supervises and coordinates the moving of furniture and equipment; arranges for repair of furniture and equipment.

• Reviews, plans, schedules, and assigns work to staff; schedules repairs to custodial and grounds equipment; assures needed supplies, materials, and equipment are available; confers with district staff to request and schedule services and repairs; coordinates with other units for special assignments.

• Trains and evaluates the performance of assigned staff; interviews and selects employees; recommends transfers, reassignments, terminations, and disciplinary actions; assigns substitutes.

• Inspects work in progress and upon completion; provides directives and resolve issues or problems; inspects work performed and contacts supervisors to discuss resulting problems; obtains necessary additional information, materials, and authorizations.

• Performs inspections of school facilities, athletic fields, and grounds; identifies needed maintenance and repairs; schedules a variety of repairs to the necessary equipment, tools, and materials.

• Confers with senders of work orders and requests to obtain information, resolve discrepancies, determine scheduling, and solve technical problems.

• Defines scope of duties for work to be contracted, confers with vendors and monitors work to assure conformance with purchase agreements.

• Assures unit staff receive training and education in safety; uses safety equipment and clothing issued by the district; prepares requests for needed safety equipment and clothing; communicates with employees on safety infractions and report serious infractions and unsafe conditions to supervisor.

• Confers with school administrators and staff to obtain scheduling information regarding athletic and special events; coordinates custodial, ground, and maintenance requirements with school and district-level staff.

• Maintains budgetary records and files related to purchases, work orders, and personnel; conducts period inventories; tests, orders, receives, and stores custodial and grounds supplies and equipment; completes property loss forms.

• Coordinates pest control activities (e.g. annual plan updates, sending notifications to parents and staff, posting warning signs, reporting pesticide use, etc.) in accordance with the District's Integrated Pest Management Plan.

• Makes repair and improvement recommendations for the long-term control of pest populations; actively monitors and implements action thresholds for pest control activities.

• Works with vendors in accordance with the District's Integrated Pest Management Plan to verify appropriate pesticides, coordinate applications with site administrators and staff, provide proper prior posting and notification of pesticide applications, and maintain records of vendor's pesticide applications.

• Activates security and alarm systems; contacts district security staff related to security and security equipment programs; sets time clocks.

• Performs related duties as assigned.

RECRUITMENT TYPE: OPEN Anyone may apply. CERTIFICATION TYPE: OPEN Qualified candidates, or Eligibles, who pass all testing stages will be placed onto one eligibility lists. The top 3 ranks of Eligibles will be certified for a hiring interview. APPLICATION PROCESS
All applications must be submitted online. Applications and requests for testing will not be accepted after the recruitment closing date and time. Applicants may be rejected on the basis of an incomplete application or failure to meet minimum qualifications. The application is part of the selection process and is part of an overall assessment of acceptability for employment. All information provided is subject to independent verification of its accuracy. It is the responsibility of the applicant to provide correct contact information by which to be notified.
Note: You will eventually be disqualified in the recruitment process if you fail to disclose relevant information regarding your conviction history. It is the disclosure of the conviction that is most important in many cases.

SCREENING PROCESS
The screening process for this position, which may be subject to modification, will include some form of a(n): application screening, initial qualifications screening, documentation/certification screening, and supplemental application screening. The stated qualifications for the position represent only the minimum requirements and do not guarantee qualification for examination or placement on an eligibility list.

EXAMINATION PROCESS
The examination may consist of any combination of a(n): training and experience (T&E) evaluation, written knowledge test, hands on/performance test, structured panel interview, situational judgement interview, or other type of exam of fitness for duty. All parts of the examination process are job related. A passing score must be attained on each portion of the exam to advance to the next stage and ultimate placement on an eligibility list.

DISABILITY ACCOMMODATION
Requests for reasonable accommodations for the testing process must be made no less than two (2) days prior to the examination. Requests must be signed by your medical doctor, school psychologist, or learning consultant as appropriate and must be on provider letterhead and contain an actual signature.

EXAM PROTESTS
Protest of any part of the exam process must be in writing and submitted to the Personnel Director no later than five (5) working days from the date you participated in the exam. Any protest must include rationale to support the protest and shall include supporting documentation or references. Protests must be based on illegal discrimination, abuse of discretion, or procedure/process error. Protests should NOT be based on receiving unexpected results. We cannot be responsible for lost mail, misdirected mail, or failure of mail to be delivered after it has been entrusted to the U.S. Postal Service.

ESTABLISHMENT OF ELIGIBILITY
Candidates who are successful in all screening and testing stages will be placed on an eligibility list. Typically, an eligibility list for a classification expires after six (6) months or one (1) year. Candidates on the expired eligibility list are no longer considered for positions within the class. Eligibility lists may be extended beyond one year or expire sooner than one year. Eligibility lists may be merged, in which case candidate ranks may change.

SELECTION PROCESS
Candidates on the eligibility list will be called in rank order to participate in final selection interviews with the hiring manager until three ranks of candidates have accepted the invitation to interview. Ranks may include ties so more than three candidates may be called to interview for one vacancy. Please note that candidates will be removed from the eligibility list for declining the invitation to interview more than three (3) times.

OFFERS OF EMPLOYMENT
Official offers of employment are ONLY made by the Anaheim Union High School District Human Resources, Classified Office. Offers are subject to satisfactory completion of ALL the pre-employment processing including: successful completion of a physical examination, tuberculosis examination, fingerprint clearance by the California Department of Justice, and proof of eligibility to work in the United States.

ADVANCED STEP PLACEMENT
All new regular classified employees shall be paid in accordance with the salary range established for the class to which assigned. Initial placement will normally be the first step of the salary range. However, a new employee may receive advanced step placement with an approval from Human Resources. Requests for advanced step must be submitted in writing to the Human Resources office before the employee's first day of work. Approval will be based on the following criteria:
A) Additional qualifying experience beyond that required for entry into the class.
B) Additional education at the college level when related to the position, beyond the established educational requirements for entry into the class.
C) Evidence of currently receiving a salary greater than the first step of the salary for the classification.

BENEFITS
Benefits earned by all permanent classified employees:
-Leaves: Sick leave, holidays, bereavement and emergency leaves.
-Retirement: Classified employees are members of the Public Employees Retirement System (PERS). Employee contribution is 7% of gross earnings.
Benefits earned by all permanent classified employees working 20 hours or more per week:
-Insurance: The District provides medical, dental, vision care, behavioral health and life insurance for the employees and their dependents.

EQUAL EMPLOYMENT OPPORTUNITY DISTRICT
Anaheim Union High School District prohibits unlawful discrimination against, and/or harassment of, District employees and job applicants on the basis of actual or perceived race, color, national origin, ancestry, religion, age, marital status, pregnancy, physical or mental disability, medical condition, veteran status, gender, gender identity, sex, or sexual orientation at a District site or activity.

The provisions of this bulletin do not constitute an expressed or implied contract. Any provisions of this bulletin may be modified or revoked, and the job description may be changed at any time without notice.

FOR FURTHER JOB INFORMATION ABOUT THE ANAHEIM UNION HIGH SCHOOL DISTRICT, PLEASE GO ONLINE TO WWW.AUHSD.US

Salary : $86,748 - $114,048