Executive Assistant

Description

Anders CPA’s Advisors, a growing accounting firm, is seeking an organized, professional, energetic and detail-oriented Executive Assistant to join our team. The assistant selected will support members of the Outsourced Accounting department including: partners and staff members. Knowledge of financial and accounting terminology preferred.

The Executive Assistant must demonstrate the ability to handle multiple projects and details simultaneously. This position requires tact, diplomacy and a clear, courteous and professional manner. In addition, they must demonstrate effective oral communication skills and the ability to work cooperatively with staff inside and outside of the department.

Specific duties and responsibilities include (but are not limited to):

• PROCESS QUARTERLY AND YEAREND PAYROLL REPORTS: Process payroll reports (including 1096/1099s), due dates being in January, April, July, October. Monthly processing of Sales and Use Tax reports.
• PROCESS PERSONAL PROPERTY TAX REPORTS: Process City and County reports, due dates being in March and April.
• MONITORING OF ACS PROJECTS: Assist ACS Managers with status of ACS projects and run reports as needed.
• MANAGE E-FILING RECONCILIATIONS: Assist in project reconciliation for Form W-2 and Form 1099 E-Filing.
• MAINTAIN PAYROLL WORKPAPER FILES: Organize and maintain periodic payroll workpaper files for payrolls prepared by outside payroll companies.
• PROCESS TAX RETURNS: Process tax returns, heavy due dates being in March and April but continuous processing yearlong with the different fiscal year ends.
• SCANNING: Scan client documents into electronic network files.
• BILLING: Generate invoices twice a month and maintain billing folders for Partners and staff.
• ACCOUNT RECEIVABLE STATEMENTS: Generate and provide monthly account receivable statements to Partners and staff.
• CORRESPONDENCE: Process firm correspondence. All correspondence must be finalized by a Support Staff member. All correspondence must follow ANDERS format and be Scanned and Published in iChannel.
• ADMINISTRATIVE SUPPORT: Provide administrative support as required by Office Manager, Partners and staff. Backup other Administrative Assistants with all phases or processing, scanning, filing, and other duties as assigned.

All applicants for this position must be authorized to work in the United States now and in the future without requiring sponsorship.

Anders offers extensive employee development opportunities as well as an attractive compensation and benefits package, including 401(k) plan, health/dental and life insurance, flexible spending accounts and generous paid time off (PTO).

Anders is a CPA and Advisory firm with approximately 200 partners and staff members. For over 50 years, Anders has been a powerful tax, audit, technology and forensic resource with specialties in a variety of industries. Anders is a Top 10 firm in St. Louis, a Top firm in the Midwest, a Top 125 firm in the United States and a Best Accounting Firm to Work for. Anders has also been designated a Best Place to Work by the St. Louis Business Journal and a Top Workplace by the St. Louis Post-Dispatch. With an award-winning Women’s Initiative, Anders has been honored as a top firm for women by Accounting Today, the St. Louis Business Journal, the Women’s Foundation of St. Louis and the Leading Edge Alliance. Anders also has an affiliate company, Claris Advisors, LLC, a wealth management firm. Anders is a member of the Leading Edge Alliance (LEA), the second largest accounting association in the world. For more information, visit Anders at www.anderscpa.com.

Qualifications

• Advanced proficiency in Microsoft Office products plus Adobe Acrobat

• Strong organization and detail orientation skills

• Ability to multi-task while maintaining quality and meeting deadlines

• Team oriented to accomplish project work

• Excellent verbal and written communication skills

• Strong work ethic

• High level of confidentiality, professionalism, and flexibility