Litigation Secretary 25 or 32 hours a week with Friday off/Oakland

• Our client, a small boutique firm in Oakland has an opening for a part time legal secretary. The ideal candidate should have the experience:
• Requires skill in Word, including knowledge of formatting, tables, styles, i.e., creating table of contents and authorities; and conversion and bookmarking of .pdf documents for filing."
• This is 32hours per week with Friday off. They offer paid parking, 5 Vacation days a year and a $200.00 stipend for health care.
• LEGAL SECRETARY POSITIONESSENTIAL FUNCTIONS:
• Format, proofread, and edit pleadings, correspondence and memoranda in preparation for filing, including Table of Contents and Table of Authorities;
• Timely file and serve court documents with state, federal courts and administrative bodies, including electronic filing where applicable (knowledge of e-filing and e-service is required);
• Communicate with courts and support staff of clients, opposing counsel and vendors;
• Schedule and reserve dates for hearings, depositions, meetings, conferences;
• Occupy desk during regular business hours to direct incoming phone calls, receive deliveries/ service of documents and pleadings, and attend to attorney needs;
• Research state and federal rules of court and work with attorneys to ensure adherence to deadlines, local rules, and codes of civil procedure;
• Assist with preparation for depositions, hearings, mediations, trials and other proceedings;
• Assist with the production of discovery, including the intake, organization, labeling, and production of documents;
• Review incoming mail and correctly route to appropriate parties;
• Review and maintain case files and locate relevant case information for attorneys;
• Ensure dates are calendared appropriately and that attorney and firm calendars are maintained to track meetings, hearings, depositions, court dates and other due dates;
• Prepare attorneys’ check requests and coordinate payment to vendors when necessary;
• Work overtime as needed to complete essential functions.

QUALIFICATIONS

MUST HAVE: Requires skill in Word, including knowledge of formatting, tables, styles, i.e., creating table of contents and authorities; and conversion and bookmarking of .pdf documents for filing.

• High school diploma required; Bachelor’s degree preferred;
• At least 3 years of litigation legal secretary experience supporting a Partner or Senior Counsel is required, with at least 2 years of employment litigation desired;
• Superior customer service skills;
• Accuracy in grammar, spelling and punctuation;
• Strong attention to detail and ability to multi-task effectively;
• Knowledge of and experience using Microsoft Office and Clio is preferred;
• Knowledge of and experience with an electronic document management system, time-entry program and calendaring program.

Job Type: Part-time

Pay: $48.00 - $50.00 per hour

Benefits:

• Paid time off

Work Location: In person

Salary : $200