Front Office Assistant

Job Description: Front Office Assistant

Position Overview:
We are seeking a friendly, organized, and customer-focused Front Office Assistant to join our team. The ideal candidate will be the first point of contact for clients, visitors, and staff, ensuring smooth operations of the front desk. This role requires excellent communication skills, multitasking abilities, and a professional demeanor.

Key Responsibilities:

• Reception Duties:

  • Greet and welcome visitors in a warm, courteous manner.
  • Answer and direct phone calls, emails, and inquiries to the appropriate departments.
  • Maintain a clean, organized, and professional front office environment.

• Administrative Support:

  • Schedule and manage appointments and meetings.
  • Handle incoming and outgoing mail, packages, and deliveries.
  • Assist with filing, data entry, and document management.
  • Order and maintain office supplies and inventory.

• Customer Service:

  • Address client and visitor needs and ensure they have a positive experience.
  • Manage visitor logs and maintain security protocols.

• Coordination:

  • Support internal staff with administrative tasks as needed.
  • Coordinate with other departments to streamline office operations.

Requirements:

• High school diploma or equivalent (Associate's or bachelor's degree preferred).
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and other office software.
• Ability to handle multiple tasks and work under pressure.
• Customer-service oriented with a positive attitude.

Salary : $18 - $24