Executive Assistant - Interior Design Studio

Executive and Personal Assistant to Principal of Interior Design Studio

About Us: We are a premier interior design studio recognized for our work in residential design. Our projects are often featured in leading industry publications. We are seeking a dedicated, experienced assistant to support the Principal in day-to-day operations and client interactions. This role is ideal for someone passionate about interior design, home décor, and supporting a creative professional.

Job Description: The Principal of our interior design studio is looking for an organized, energetic, and detail-oriented executive and personal assistant. This position requires someone who is proactive, thrives independently, and is capable of managing a mix of administrative and personal tasks while ensuring smooth operations in a creative environment.

Responsibilities:

• Calendar Management: Oversee the Principal’s business and personal schedules, coordinate meetings, calls, and events, and align professional commitments with personal needs.
• Travel Arrangements: Organize and manage travel plans and itineraries.
• Meeting Support: Take detailed notes during meetings and calls and assist in tracking follow-up items and project deliverables.
• Project Tracking: Organize, prioritize, and monitor the Principal’s tasks, deadlines, and ongoing projects, ensuring all details are up to date.
• Studio Support: Handle administrative studio duties, including stocking supplies, setting up for client meetings, managing catering for events, and maintaining a polished studio environment.
• Ad Hoc Projects: Assist with various special projects as they arise.
• Personal Assistance: Run personal errands and coordinate tasks as needed to support the Principal.
• Confidentiality: Maintain the highest regard for client and personal confidentiality.

Skills & Requirements:

• Experience: Minimum of 3 years as an executive/personal assistant, preferably within a creative or design-oriented environment.
• Project Management: Strong organizational skills with the ability to handle multiple priorities and ensure deadlines are met.
• Attention to Detail: Detail-oriented with excellent follow-up skills.
• Proactivity: Ability to anticipate needs, solve problems independently, and adapt to changing priorities.
• Communication: Strong interpersonal, written, and verbal communication skills.
• Technical Skills: Proficient in Microsoft Office, Google Suite, Apple IOS, and any relevant design studio software.
• Confidentiality: A strong commitment to maintaining confidentiality in all aspects of the role.

Job Type: Full-time

Salary: $65,000 - $75,000 per year

Expected Hours: 40 hours per week

Benefits:

• Health and dental insurance
• Paid time off

Schedule: Monday to Friday, in-studio position

Application Instructions: Please submit a cover letter with your application, detailing your experience and explaining why this role aligns with your background and interests in interior design.