What are the responsibilities and job description for the Office Administrator/Executive Assistant position at ANSER?
Company Overview
ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.
Position Summary
ANSER is seeking an Office Administrator / Executive Assistant to support the Secretary of Defense organization and the Deputy Secretary of Defense decision-making forums for the Organizational and Management Policy Directorate (O&MPD) under the Director of Administration & Management (DA&M). In this role you will provide meeting management, meeting execution, and senior leader stakeholder engagement and coordination. You will work closely with senior leaders at the OSD, Joint Staff and Service level.
This position required on-site work 5 days a week within core hours, but also as needed by the customer (before 9am or after 5pm)
Day to day responsibilities include but are not limited to:
In compliance with the Americans with Disabilities Act Amendment Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org.
ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.
ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.
Position Summary
ANSER is seeking an Office Administrator / Executive Assistant to support the Secretary of Defense organization and the Deputy Secretary of Defense decision-making forums for the Organizational and Management Policy Directorate (O&MPD) under the Director of Administration & Management (DA&M). In this role you will provide meeting management, meeting execution, and senior leader stakeholder engagement and coordination. You will work closely with senior leaders at the OSD, Joint Staff and Service level.
This position required on-site work 5 days a week within core hours, but also as needed by the customer (before 9am or after 5pm)
Day to day responsibilities include but are not limited to:
- Coordinate agendas, read-aheads, and meeting minutes.
- SharePoint site maintenance access and calendar.
- Capture, coordinate, and disseminate meeting summaries of conclusions.
- Using tools and portals that link and integrate authoritative data sources for tracking, monitoring, and reporting on senior decision making.
- SharePoint site maintenance access and calendar.
- Provide solutions to customer issues in a timely manner.
- Booking conference rooms, taking meeting minutes, setting calendar invites.
- Tracking and managing RSVPs & attendance.
- Active Secret clearance required at date of hire
- 8 years’ experience providing services to senior general/flag officer ranks and/or SES levels within the DOD, other government agencies, or industry corporate equivalents.
- Demonstrated high proficiency with Microsoft Office, specifically with Microsoft SharePoint
- Prior experience with stakeholder coordination across DoD or other government entities
- Demonstrated high level of proficiency of the English language, both written and oral.
- Minimum of 2 years' experience supporting either event planning, providing meeting notes and summaries, developing agenda notes and summarizations.
- Bachelor’s degree in a relevant field of study
- Prior experience working with DoD governance forums, meeting management and execution, and senior leader stakeholder engagement.
- Experience working closely at the OSD, Joint Staff, or Service level.
- Prior experience working in a fast-paced environment as part of a team.
In compliance with the Americans with Disabilities Act Amendment Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail Recruiting@anser.org.
ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, sexual orientation, or any other characteristic protected by law.