What are the responsibilities and job description for the Accounts Payable Specialist position at Appalachia Service Project?
Overview
The Accounts Payable Specialist is part of the Accounting Department, reporting directly to the Director of Accounting. The primary purpose of this position is to insure correct and accurate entry into the accounting system and to assist and support the Accounting personnel. This position is located in Johnson City, TN. The incumbent works 40 hours per week. This is an hourly paid position. Irregular hours may be required; and, if so, will be scheduled in advance by the employee’s supervisor.
Responsibilities
- Maintain vendor accounts and pay all vendors used by ASP.
- Prepare checks, obtain authorized signatures and mail all checks.
- Review data entry prepared by each 9 month center, which includes Jonesville Center and Tri-Cities Home Repair. Data entry review will also include summer finances for some summer center during the summer.
- Maintain filing.
- Assist in monthly bank account reconciliations.
- Prepare monthly sales tax reports for tax on merchandise sold by the centers.
- Assist in maintenance of checking account balances.
- Assist with month end and year end closing procedures.
- Perform data entry into General Ledger.
Adhere to all policies and procedures of the Appalachia Service Project as listed in the Employee Manual, policy statements, and other policy documents.
Qualifications Required
- Desire to serve others by working with a Christian organization.
- Experience in accounting and general practices.
- Experience in reconciling financial records and bank statements.
- Experience with a computerized chart-of-accounts, entering monthly transactions and financial statements.
- Willingness and ability to interact cooperatively and in a spirit of teamwork with all employees of the Appalachia Service Project.
- Microsoft Office
- Responsible work habits
- Valid driver’s license and driving record that is acceptable to ASP’s insurer.
Salary and Benefits
- Salary based on experience
- Requires 40 hours per week.
- Medical insurance: Coverage provided by ASP. Details of coverage to be provided prior to employment.
- Enrollment in ASP retirement plan per plan requirements. Details to be provided prior to employment.
- Vehicle use: Incumbent will have available use of an ASP vehicle for official purposes only, in accordance with vehicle use policy.
- Leave:
* Vacation: 10 days paid annually for the first two years.
15 days paid annually after two years.
20 days paid annually after eight years.
* Holidays: 11 paid holidays.
* Sick leave: 12 paid sick days.
* Weather days: Executive Director has the authority to close the office at any
time due to inclement weather.