Administrative Assistant

Founded in 1981, the Arbor Hill Development is a small not-for profit, Neighborhood Preservation Company serving distressed communities within the City of Albany. The agency provides grants to low and moderate income households; manages rental units and works with various government and community organizations. As part of its work, the agency will hire a range of contractors to perform time-sensitive projects.

AHDC is a walk-in office. Hours of Operations: Monday through Friday- 9 AM to 5 PM

37.5 Hour Work Week

Summary of Responsibilities: This employee will fulfill receptionist duties; provide administrative support to the executive director; and, serve as relationship manager for the Agency.

Duties and responsibilities

General

· Greets all guests, ensures they are comfortable while advising appropriate staff that guest is waiting

· Answers incoming calls on the office main line. Deal with inquires; re-directs calls as appropriate; and, initiate calls as needed

· Assists with report development

· Maintains chronological files of all incoming and outgoing mail

· Manages agency files

· Participates in maintaining a binder of current administrative procedures

· Helps to keep the office and waiting areas neat, and updates community information

· Special projects

Administration

· Manages grant application process, including client intake and determining eligibility

· Create customer and vendor files

· Assist with monthly and annual reports

· Maintain/monitor schedules

· Assists with data entry and management of donor database, rent collections and agency communications

· Update and maintain AHDC Facebook Page and Website

· Manage Board documents and required updates

Accounting

· Record tenant payment transactions for deposits and disbursements for repairs

· Track grant spending and prepare vouchers for reimbursements

· Manage Quick Book records for agency deposits and vendor payments

· Work closely with accountant to ensure accuracy of Quick Book entries and financial reports

Qualifications

· Associates Degree from Regionally Accredited Institution- Business Administration or combination of relevant educational and professional experience. Five years preferred.

· Knowledge of MicroSoft Word, Quick Books, Excel and Outlook a must

· Customer friendly

· Strong oral and written communications skills

· Team player with excellent interpersonal skills

· Detail oriented

Job Type: Full-time

Pay: $30,000.00 - $30,001.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Albany, NY 12210: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Customer service: 1 year (Preferred)

Language:

• English (Required)

Shift availability:

• Day Shift (Required)

Work Location: In person

Salary : $30,000 - $30,001