What are the responsibilities and job description for the Certification Coordinator position at ARCXIS?
Description
About ARCXIS:
ARCXIS (Houston, Texas), is the largest provider of inspection, design, engineering, and quality assurance services for the U.S. residential construction industry. Formerly known as DPIS Builder Services, Ei Companies, Post-Tension Solutions, Ensign Building Solutions Home Energy Division, and Building Energy, ARCXIS brings together hundreds of years of expertise and experience under a single brand serving builders in over half of the states spanning the continental United States.
The ARCXIS group of companies also includes ABCO Construction Services, LLC (Centennial, Colorado) and structural engineering firm United Structural Consultants (Houston, Texas). Both ABCO and USC service the multi-family, multi-use, and commercial sectors of the construction industry.
ARCXIS is majority owned by Saw Mill Capital, LLC (Briarcliff Manor, New York). Visit us online at www.arcxis.com.
Position Overview:
We are looking for an additional Engineering Administrative Assistant to expand our dynamic team. This position will augment our Certifications Group. A good candidate would have prior experience working in - and be comfortable with - databases (internal and external) and Microsoft Office (Word, Excel, Outlook) in a fast-paced environment. A perfect candidate would also have some exposure to the residential building trades and their terminologies, especially framing, foundations, or IRC (International Residential Code) inspections.
Responsibilities:
- Will be trained to provide general administrative support to our Certifications Group. This support to include:
- Researching inspection reports to determine which new home addresses can be issued framing or foundation certifications or specialty letters.
- Researching which addresses are ready to have their tendons stressed and notifying the respective cable companies.
- Developing, maintaining, and producing excel reports for department production output and deliverables.
- Creating/updating billing packages so that service invoices can be issued.
- Support other members of the Certifications Group to even out workloads.
Requirements
Qualifications:
- High School Diploma or equivalent.
Previous Administrative experience preferred in that a series of processes, often interrupted by higher priority tasks, must be completed every day. This demands an ability to plan ahead and organize your day, concentrating on correctly entering data in an expeditious manner, but also able to quickly “shift mental gears” to handle phone calls or other interruptions and still pick back up where the prior process was parked. Some of the skills necessary to be successful at this would be:
- Self-motivation
- Great time management skills
- Tireless attention to detail
- Writing/grammar/communications skills appropriate to a professional workplace
- Pride in workmanship and strong work ethic
- Team player mentality
- “Type A” personality tempered with a highly developed sense of humor and a positive attitude!
Desired Office Skills (demonstratable intermediate to advanced ability in):
- Windows 10 Pro (folder/file navigation within a computer, multiple servers, and shared drive)
- Excel (file management, cell/text formatting, table sorting/filtering, basic suite of formulas with ability to duplicate them across cells, copying/pasting data between spreadsheets, ability to at least execute macros)
- Word (file management, template renaming, text formatting, field data entry, copy/paste)
- Outlook (email and folder management within personal and email group settings, sorting/searching, attaching/detaching files and images, contact list management, calendar management)
- Adobe (creating pdf files from non-Adobe files, merging/unmerging groups of files)
- Must be able to pass background check
- Must be available to work Mon-Fri 8am to 5pm.
- Eligible to work in the United States
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance