Business Manager, Department of Finance & Business Administration (College of Medicine-Phoenix)

Financial Management:

• Responsible for financial management of departmental accounts.
• Prepare or coordinate preparation of financial and administrative reports; analyze and interpret statistics, financial data, and management planning data for predicting resource needs and developing long range plans.
• Review and analyze the needs of staff, capital equipment/improvements, supplies and services.
• Assist in managing the process for all department non-sponsored projects financial contract needs, including working with University contracting services and the departments Directors of Operations and Center Directors to ensure college financial agreements are in compliance and executed in a timely manner.
• Work closely with the COM-P Res. Office post award managers to review personnel effort on sponsored projects and adjust the payroll distribution sheets accordingly, document changes and coordinate with the finance team assigned accountants. 
• Generate and following up on departmental invoicing to external entities and external partners.
• Works closely with the COM-P finance teams assigned departmental accountants.

Budget Management:

• Budget responsibilities include managing (internal, contract, local, etc.) budgets, preparing monthly & quarterly financial reports, and analyzing established performance objectives and measures.
• Provide assistance with the preparation and management of departmental operating budgets for all funding sources (internal, contract, local, etc.) based on trend analysis, forecasting, and guiding principles.
• Consult with DO on departmental shifts and trends associated with budget management to include operations, reconciliations, irregular and unusual transactions, and problem resolutions on a timely basis.
• Advise department staff on financial matters when appropriate.
• Analyze departmental expenditures and reports for data integrity and work with accounting team to allocate expenses appropriately.
• Assist DO with financial and operating analysis and interpreting statistics, financial and management planning, predicting resource needs, and developing long range plans.
• Assist DO with Developing and establishing procedures for the budget process and daily operations according to policies and procedures established by the university, college and outside governing agencies.

Employee Hiring and Onboarding:

• Coordinates with the Dept. Admin in setting up faculty candidate interviews, itineraries and making travel arrangements for in-person interviews.
• Works with the DO and Admin to manage and ensure electronic recruitment documents are organized.
• Assists the Chair, DO and faculty with departmental hiring procedures for faculty and staff.
• Works with the Finance team to ensure funding of position control numbers (PCN's) generated by HR.
• Works with the Admin Assist/Dept Coordinator with On-boarding (intriduction, computers, Zoom phone etc.) of faculty and staff.

Other Responsibilities:

• Assist with managing a variety of operational processes and/or projects as needed, including updating and improving standard operating processes, procedures and practices.
• Serve as contact/liaison to manage department inventory and bi-annual university capital inventory reporting process.
• Interpret, implement, develop, and/or recommend changes to policies and procedures based on internal and external needs.
• Communicate and follow up with faculty, staff and students with HR/Payroll/Busar's Office/Stipend related questions/issues.

Additional duties as assigned.

Knowledge, Skills & Abilities:

• Excellent verbal and written communication skills.
• Skill in preparing detailed reports on a timely basis.
• Demonstrated ability to analyze and problem-solve.
• Demonstrated skill in working independently and within a team environment.